Generating Multiple Projects

1. Expand the ArcFiling “N-MFP” menu.

   1. Click the “Home” button at the top of the application window to return to the landing page.

   2. Select “ArcFiling” from the components list.

      

   3. Click the “Filings Workspace” tab at lower-left of the screen.

      

   4. Click the “N-MFP” menu to view available items.

      If the “Account Period”, “Complex” and “Fund” relevant to the data you wish to view are not currently selected, choose them using the either selection button at upper-left of the screen or the selection bar across the top of the window.

      • Using the selection bar

        1. Click the “[Select Date]” text or “»” symbol.

           All open account periods associated with a project, and to which you have access, are displayed.

           

        2. Click the “[Select Complex]” text or “»” symbol.

           Complexes with projects associated with the specified date are displayed.

           

           If only one complex is available based on the specified date, the complex is automatically chosen.

        3. Click the “[Select Group]” text or “»” symbol.

           Groups associated with the specified complex with active projects for the specified date are displayed.

           

           Alternatively, you can specify “All Fund Groups”, which automatically fills in “All Funds” in the step below. Some pages in Arc Suite (e.g., “Fund Holdings”), allow you to view information for more than one fund simultaneously. If a page does not support multiple fund display, then no information displays when “All Fund Groups » All Funds” is specified.

           

           If only one fund group is available based on the specified complex, the group is automatically chosen.

        4. Click the “[Select Fund]” text or “»” symbol.

           Funds associated with the specified group with active projects for the specified date are displayed.

           

           Alternatively, you can specify “All Funds”.

           

           If only one fund is available based on the specified group, the fund is automatically chosen.

        When all elements of the fund selection bar are specified, you have several options available in terms of viewing different sets of data for open pages.

        

        • Change the specified date. The list of dates is filtered for active projects for the specified fund. Changing the date refreshes the data for all open pages.
        • Change the complex. Changing the complex resets the group, and you’ll need to return to Step 3 above.
        • Change the group. Changing the group resets the fund, and you’ll need to return to Step 4 above.
        • Change the fund. Changing the fund refreshes the data for all open pages.
        • Reset the fund selection bar. Click the “Reset” button at any time to return to Step 1 above.

      • Using the selection button

        1. Click the selection button at upper-left of the window.

           All open account periods associated with a project, and to which you have access, are displayed.

           

           If an account period has already been specified via the fund selection bar (see above), the list under the fund selection button automatically expands that date.

           

        2. Click the arrow at left of the desired account period to display the available complex(es) and associated fund group(s) and fund(s).
        3. Specify the “Complex”, “Fund Group” and “Fund” relevant to the project you wish to view.

2. Expand the ArcReporting “Document Assembly” menu.

   1. Click the “Home” button at the top of the application window to return to the landing page.

   2. Select “ArcReporting” from the components list.

      

   3. Click the “Reporting Workspace” tab at lower-left of the screen.

      

   4. Click the “Document Assembly” menu to view available items.

      If the “Account Period”, “Complex” and “Fund” relevant to the data you wish to view are not currently selected, choose them using the either selection button at upper-left of the screen or the selection bar across the top of the window.

      • Using the selection bar

        1. Click the “[Select Date]” text or “»” symbol.

           All open account periods associated with a project, and to which you have access, are displayed.

           

        2. Click the “[Select Complex]” text or “»” symbol.

           Complexes with projects associated with the specified date are displayed.

           

           If only one complex is available based on the specified date, the complex is automatically chosen.

        3. Click the “[Select Group]” text or “»” symbol.

           Groups associated with the specified complex with active projects for the specified date are displayed.

           

           Alternatively, you can specify “All Fund Groups”, which automatically fills in “All Funds” in the step below. Some pages in Arc Suite (e.g., “Fund Holdings”), allow you to view information for more than one fund simultaneously. If a page does not support multiple fund display, then no information displays when “All Fund Groups » All Funds” is specified.

           

           If only one fund group is available based on the specified complex, the group is automatically chosen.

        4. Click the “[Select Fund]” text or “»” symbol.

           Funds associated with the specified group with active projects for the specified date are displayed.

           

           Alternatively, you can specify “All Funds”.

           

           If only one fund is available based on the specified group, the fund is automatically chosen.

        When all elements of the fund selection bar are specified, you have several options available in terms of viewing different sets of data for open pages.

        

        • Change the specified date. The list of dates is filtered for active projects for the specified fund. Changing the date refreshes the data for all open pages.
        • Change the complex. Changing the complex resets the group, and you’ll need to return to Step 3 above.
        • Change the group. Changing the group resets the fund, and you’ll need to return to Step 4 above.
        • Change the fund. Changing the fund refreshes the data for all open pages.
        • Reset the fund selection bar. Click the “Reset” button at any time to return to Step 1 above.

      • Using the selection button

        1. Click the selection button at upper-left of the window.

           All open account periods associated with a project, and to which you have access, are displayed.

           

           If an account period has already been specified via the fund selection bar (see above), the list under the fund selection button automatically expands that date.

           

        2. Click the arrow at left of the desired account period to display the available complex(es) and associated fund group(s) and fund(s).
        3. Specify the “Complex”, “Fund Group” and “Fund” relevant to the project you wish to view.

3. Click the “N-MFP Project” item.

   The “N-MFP Project” page displays.

   

   If only one project exists for the selected account period and fund, its contents will be displayed on the “N-MFP Project” page.

   1. If more than one project is available for the selected account period and fund, use the “Project” drop-down list at upper-left of the page to specify the project you’d like to view.

   2. If more than one language is defined for the selected project’s template, and the “Separate outputs for each language” option is selected for the template, use the “Language” drop-down list at upper-left of the page to specify the language whose captions/content you’d like to view.

      If the project template’s “Multi-Language Behavior” setting is set to “Use translated content from import file”, each non-default language in the drop-down list will display an icon at its right () to denote the ability to import translated content for that language.

4. Select the “Statement” (topmost) node in the tree structure at left of the page (or the specific chapter or section for which you wish to generate output).

5. Click the “Output Management” tab.

   The upper portion of the tab offers output options for the project (when the project node is selected in the tree view) or the selected chapter or section.

   

6. If the project’s template allows for the use of predefined renditions to produce output, you may specify the desired rendition in the “Output Rendition” drop-down list.

   • Available selections include all renditions designated as “active” in association with the assigned style sheet, via the Renditions library.
   • All other controls on the tab will be disabled when an “Output Rendition” is specified, and the output options and other settings defined in the rendition will be used for output.
   • If the specified rendition selection represents an “Output Document Type” of “EDGAR (HTML)”, “Source” and “Revision cycle” controls display beneath the “Output Rendition” drop-down list.
   • If the specified rendition selection represents any “Output Blackline Type”, “From revision” and “To revision” controls display beneath the “Output Rendition” drop-down list.

7. If you’re not using a predefined rendition for output, sSpecify the “Output Document Type(s)” you wish to generate by selecting the appropriate check box(es).

   • Available document types for output will vary, depending on the settings specified for the project’s template via the “Output Management” tab of the “Project Templates” page.
   • If “N-MFP (XML)” is specified as one of the output types, an N-MFP Review Report is also generated by default. This report allows for the review of N-MFP data in a “friendly” Excel format prior to submission of the XML filing to the SEC, and can be viewed/saved via the revisions grid in the lower portion of the tab, or via the Output Queue.
   • If “EDGAR (HTML)” is specified as the output type, “Source” and “Revision cycle” controls display and all other options on the tab are disabled except the “Publish” button.

   You can use the “Select all” or “Clear all” links to quickly select/clear the check boxes.

8. If you’re not using a predefined rendition for output, and if your project’s template allows for PDF document output, you may specify one or more additional output types in the corresponding sections of the tab.

   1. For project-level output, you may select the “PDF to PDF Compare” check box and designate revision versions to compare. This type of comparison will highlight changes to the entire document, including the movement of content from one place to another, and differences in header or footer text.

      

      • This option is only available for project-level PDF document output.
      • The “From revision” drop-down list value defaults to the highest “Revision” value currently displayed in the revision grid for the current project.
      • The “To revision” drop-down list value defaults to the lowest “Revision” value currently displayed in the revision grid for the current project.
      • In order for any two revision versions to be compared and blacklined, PDF output must have been previously generated for each.

   2. You may specify any “Output Blackline Types” you wish to generate by selecting the appropriate check box(es) and designating the revision versions to compare. Output blacklining deals only with differences in document values (e.g., information involved in SEC audits); not with changes that may exist in document headers and footers, etc..

      

      • The “From revision” drop-down list value defaults to the highest “Revision” value currently displayed in the revision grid for the current project (or for the selected chapter/section in the current project).

      • The “To revision” drop-down list value defaults to the lowest “Revision” value currently displayed in the revision grid for the current project (or for the selected chapter/section in the current project).

        • By selecting the “Other” option button, you can opt to blackline against any revision in any project associated with the complex of the current project, for a specified account period.
      • In order for any two revision versions to be compared and blacklined, PDF output must have been previously generated for each.

      You can use the “Select all” or “Clear all” links to quickly select/clear the check boxes.

9. If you’re not using a predefined rendition for output, and if your project’s template allows for at least one type of document output (any), you may produce project-level output validation reports via the corresponding section of the tab.

   

   1. You may select the “Missing Output Settings Report (Excel)” check box to generate a report that lists line items in the current project’s financial and/or portfolio statements for which no output settings are specified.

   2. You may select the “Project Output Validation Report (Excel)” check box to generate a report that lists line items of type “Total” and “TotalCalcSheetSection” in the current project’s financial and/or portfolio statements whose respective output values do not equal the system’s corresponding calculated values.

      1. For financial statements using custom “Project Output Validation Report Settings”, the report also lists lines specified as a “Statement total to check”. The values compared in this case are those of the designated “Statement total to check” line and the calculated result of its corresponding “Statement items to sum” lines.

         • If a given “Project Output Validation Report Settings” section is blank, it is ignored.
         • If a given “Project Output Validation Report Settings” section has a “Statement total to check” specified, but no “Statement items to sum” values, it is not ignored; the report logic can’t find items to sum, an error is displayed in the report.
         • If a “Project Output Validation Report Settings” section has “Statement items to sum” values, but no “Statement total to check” specified, it is ignored.

   • Validation reports are only available for project-level output.
   • All report requests will only return to the Output Queue; the requests will not be stored as part of the project on the “Output Management” tab.
   • You may generate an output validation report whether or not any “Output Document Types” check boxes are selected.

10. If you’re not using a predefined rendition for output, and if your project’s template allows for PDF and/or Word document output, you may specify one or more output options in the corresponding section of the tab.

    

    1. For PDF document output, you may select the “Include Bannerline” check box in order to display bannerline information in the resulting output document(s).
    2. For PDF document output, you may select the “Hide Bleeds” check box in order to produce an output document that does not contain visible bleeds.

    3. For PDF and/or Word document output, you may select the “Highlight Variable Data Points” check box in order to display variable data points in a red font color in the resulting output document(s).

       A variable data point is content that is added to a project component by either of the following means:

       • Direct reference via the “Data Point” button on the “Text Libraries”, “Footnote Libraries - General Ledger” or “Footnote Libraries - Holdings” pages.
       • Defined via the “Custom Data Point Libraries” page, and referenced from settings on the “Financial Workbook Templates” or “Portfolio Statement Templates” pages.
       • This feature does not currently support variable data points within tabular data templates.
       • This feature will only highlight variable data point text in red if the associated output template has been configured to do so. It is advised that you speak to your local DFIN representative to ensure these updates have been made prior to attempting to use the functionality.

    4. For PDF and/or Word document output, you may select the “Generate Translation XML (simple)” check box in order to generate an XML file (in addition to the PDF and/or Word output) that can be downloaded via the revision grid and be used for content translation purposes. Once the resulting file has been edited, you can re-imported it via the “Administration” tab for a given language.

       For information on how to import translated content, see the “Importing translated content for project components” task.

11. Click the “Publish” button at left of the tab.

    Once the output request has been submitted to the document processing service, a Please Note message displays to indicate that you may go to the Output Queue to check the request’s status.

12. Click the “OK” button.

1. To view project output or a report returned from the document processing service, or the status of filings submitted to the SEC, open the Output Queue by clicking the “Output Queue” button at far upper-right of the screen.

   The “Output Queue” pane displays.

   

2. Filter the list of items in the queue, if desired, through use of the “Show previous” and/or “Status” drop-down lists.

   1. Show previous: Allows requests to be filtered according to those submitted within a specified time period.

      • 24 hours (default selection)
      • Week
      • Month
      • 6 Months
      • Year

   2. Status: Filters requests according to their processing status.

      • <All> (default selection)
      • Requested
      • Success
      • Failed
      • Success with warnings

3. Click the “View Output” link at right of the document you wish to view to open or save it.

   The “File Download” dialogue displays.

   

   1. Click “Open” to view the document with your computer’s registered application for the file type.
   2. Click “Save” to save the document to a local or network drive, for viewing by you or others at a later time.

4. Click the “View Message” link at right of the document whose output message you wish to view.

   The “Message” dialogue displays.

   

   1. You can select the text of the message by striking “Ctrl + a” on your keyboard, and then copy it to your Windows keyboard by striking “Ctrl + c”.
   2. Click the “Cancel” button at lower-right of the dialogue to close it.

5. Click the “Save Output” link at right of a document if you simply wish to save it.

   The “Save Output Queue” dialogue displays.

   

   1. Click the “Accept” button at lower-right of the dialogue once the document has downloaded in order to save it to a local or network drive, for viewing by you or others at a later time.
   2. Click the “Cancel” button at lower-right of the dialogue to close it without saving the document.

1. Expand the ArcFiling “Production Utilities” menu.

   1. Click the “Home” button at the top of the application window to return to the landing page.

   2. Select “ArcFiling” from the components list.

      

   3. Click the “Filings Workspace” tab at lower-left of the screen.

      

   4. Click the “Production Utilities” menu to view available items.

2. Expand the ArcReporting “Production Utilities” menu.

   1. Click the “Home” button at the top of the application window to return to the landing page.

   2. Select “ArcReporting” from the components list.

      

   3. Click the “Reporting Workspace” tab at lower-left of the screen.

      

   4. Click the “Production Utilities” menu to view available items.

3. Click the “Holdings Data Extract” item.

   The “Holdings Data Extract” page displays.

   

   Complexes shown in the “Available Complexes” pane at right of the page are those to which you have been granted access through your user account settings.

4. Drag the complex(es) to be included in the export from the “Available Complexes” pane at right of the page to the “Complex(es)” to extract pane at left.

5. Click the “Account Period” drop-down list to specify the account period for which data will be extracted.

   Values available for selection are open account periods that currently exist in the database for the selected complex(es). By default, the most recent account period is selected.

6. Use the “Extract data by” drop-down list to specify the granularity of the extract file(s) produced.

   1. Choose “Complex” (default) to produce just one extract file at the complex level.
   2. Select “Fund Group” in order to produce multiple extract files (one per fund group for the selected complex(es).
   3. Select “Fund” to produce multiple extract files (one per fund for the selected complex(es).

7. Use the “Language” drop-down list to specify the language for text in the extract file(s).

   This drop-down list selection affects only extracts of “Arc Suite” format; it does not affect data in extracts of “FundSuite SX” format.

8. Indicate whether the extract file will be used in connection with Arc Suite (default selection) or with the FundSuite SX application by selecting the corresponding “Format” option button.

9. Click the “Generate output” button at lower-right of the page.

   You can see the resulting extract file(s) by clicking the “Output Queue” button at upper-right of the Arc Suite interface.

The purpose of the N-MFP holdings data extract is to allow you to transfer holdings-related information from Arc Suite into FundSuite SX. The method in which to do so is a manual multi-step process as follows:

1. After extracting data from Arc Suite via the “Holdings Data Extract” page, save the resulting Excel (XLSX) file to a local or network drive.

2. Open the file within Microsoft Excel and modify its contents as follows:

   1. Update values in the “Category Type Codes” column from “NMFP” to appropriate 2-character codes that correspond to those found in the FundSuite SX database.
   2. Change the formatting of the “Account Period”, “Maturity Date” and “Yield Date” columns from “General” to “Date”.
3. Saves changes to the Excel file.
4. Open the appropriate form within the FundSuite SX application and select the Excel file for import.