Managing Project Templates

Intro

Project templates define the fund(s) for which a given project reports and what specific content will display in the project for the various types of items (e.g., images, text snippets, portfolio statements, tables, etc.) defined in its associated document structure template(s).

You can also specify which types of output (e.g., PDF, Word, Excel, N-MFP (XML), etc.) are supported for projects based on any given template.

If there are one or more specific procedures that should be followed for projects based on a given template, you can make them available to individuals who work on the project(s) by attaching them to the project template.

Project templates define the fund(s) for which a given project reports and what specific content will display in the project for the various types of items (e.g., images, text snippets, portfolio and financial statements, tables, charts, disclosure reports, etc.) defined in its associated document structure template(s).

You can also specify which types of output (e.g., PDF, Word, Excel, etc.) are supported for projects based on any given template.

If there are one or more specific procedures that should be followed for projects based on a given template, you can make them available to individuals who work on the project(s) by attaching them to the project template.

Tasks

• Adding an N-MFPArcReporting project template to the database

  1. Expand the ArcFiling “Structure Templates” menu.

     1. Click the “Home” button at the top of the application window to return to the landing page.

     2. Select “ArcFiling” from the components list.

        

     3. Click the “Administration” tab at lower-left of the screen.

        

     4. Click the “Structure Templates” menu to view available items.

  2. Expand the ArcReporting “Structure Templates” menu.

     1. Click the “Home” button at the top of the application window to return to the landing page.

     2. Select “ArcReporting” from the components list.

        

     3. Click the “Administration” tab at lower-left of the screen.

        

     4. Click the “Structure Templates” menu to view available items.

  3. Click the “Project Templates” item.

     The “Project Templates” page displays.

     

  4. Click the “Add” button at lower-right of the page to add the template.

     The “Create Project Template” dialogue displays.

     

     1. Specify whether to create a completely new template, or to base the new template on a previously-created template.

        1. Select the “Blank Template” option (default) to create a new, blank template.

        2. Select the “Copy Existing Template” option to create a template whose properties and settings match those of an existing template in the database.

           1. Specify the complex associated with the template upon which the new project template will be based via the “Source Complex” drop-down list.
           2. Specify the existing template on which the new project template will be based via the “Source Template” drop-down list.
           3. Specify the complex with which the new project template will be associated via the “Target Complex” drop-down list.

        3. Select the “Import” option to create a template whose properties and settings match those of an existing template that has been exported to a file of XML format.

           1. Select your import file using the “Browse” button at right of the “Source File” field.
           2. Specify the complex with which the new project template will be associated via the “Target Complex” drop-down list.

           For information on how to export a template, see the “Exporting a project template” task.

     2. Click the “Create/Import Template” button at lower-right of the dialogue.

        The dialogue closes, and the new project template is selected/displayed.

  5. Specify template properties in the upper portion of the “Detail” pane at right of the page.

     1. “Blank Template” option

        1. Click the “Complex” drop-down list to specify the complex with which the new project template will be associated.

           Once the project template has been saved, the specified complex cannot be changed.

        2. Enter a “Template Name” and “Description” for the new project template, either in the cells of the new row at the left of the page, or in the fields of the “Detail” pane at the right.

     2. “Copy Existing Template” option

        1. Edit the newly-copied template’s “Template Name” and “Description” as appropriate.

     3. “Import” option

        1. Edit the newly-imported template’s “Template Name” and “Description” as appropriate.

  6. Specify template reporting settings via the “Reporting” tab in the lower portion of the page.

     1. Indicate the “Balance Type” of the template via the corresponding drop-down list.
     2. Specify the fiscal year ending month of the funds using the new project template.
     3. Select the check box(es) that represent the reporting cycle(s) for the template.

     4. Select the check box in the “Prelims” section of the “Reporting” tab if the template will produce preliminary output.

        1. Use the spinner control at right of the check box to indicate the number of days prior to the regular reporting cycle(s) that prelims should be generated.

  7. Click the “Save” button at lower-right of the page.

  8. Click the various tabs at lower-right to provide additional details about the new template.

     1. Settings Tab

        1. Drag the structure template you wish to utilize for the project template from the “Available Document Structure Templates” pane on the right to the “Monthly” field on the left.

           

        2. Specify the financial workbook(s) to associate with the project template from the “Available Financial Workbooks” pane on the right to the field on the left.

           

        3. Drag the desired language(s) you wish to associate with the project template from the “Available Languages” pane on the right to the field on the left.

           1. For templates for which more than one language will be used, specify the output behavior by selecting “Use multi-language content from libraries” or “Use translated content from import file” (when separate documents will be output for each language), or “One output containing multiple languages”.

              This setting has no effect for templates using only one language.

        4. Drag the desired structure template(s) you wish to utilize for the project template from the “Available Document Structure Templates” pane on the right to the field(s) on the left.

           The number and labels of fields on the left will vary, based on the cycle(s) selected on the “Reporting” tab.

        5. Click the “Save” button at lower-right of the page.

     2. Funds Tab

        1. Funds in the current complex display in the “Available Funds” pane on the right. Drag the desired fund(s) to the “Funds using this template” pane on the left.

           

           Project templates that will generate PDF, Excel or Word output for the purpose of Web posting, only one (1) fund can be assigned in the project template.

        2. Click the “Save” button at lower-right of the page.

     3. Contents Tab

        1. Specify general settings for the various items used in the project (for the reporting cycle selected in the corresponding drop-down list) via the “Chapter Detail”, “Section Detail” or “Item Detail” sub-tab, as appropriate.

           1. Chapters

              1. Specify the “Publishing Template” to be used for output.

                 

                 • If one of the publishing templates defined for the style sheet associated with the current project template has been marked as the default template (via the “Publishing Templates” tab of the “Style Sheets” page), it will automatically be selected for all chapters in the template.
                 • If the publishing template specified for a given chapter has its “Has Table of Contents” check box selected, that chapter will represent a Table of Contents in project output.

              2. Also indicate whether the contents of the chapter to be squeezed in project output, according to the value specified in the associated spinner control.

                 The method(s) applied to squeeze the content (e.g., spacing, point sizing, etc.) will be based on the settings within the document processing template associated with the specified spinner value (i.e., “1”, “2” or “3”).

              3. Select the “Enable Chapter for Sending” check box and provide the associated information to designate the chapter as one whose contents can be sent to the ArcPublishing product via the “Send Chapter Files to ArcPublishing” right-click context menu item on the “Project” page.

              The “Chapters” structure tree will “repeat” chapters, according to the respective chapter/fund “Behavior” settings defined in the project template’s associated document structure template. The fund name is displayed in parentheses next to chapters with the “All Funds - Repeat” behavior specified.

           2. Sections

              1. Specify the “Publishing Template” to be used for output.

                 • If one of the publishing templates defined for the style sheet associated with the current project template has been marked as the default template (via the “Publishing Templates” tab of the “Style Sheets” page), it will automatically be selected for all sections in the template.
                 • If the publishing template specified for a given section has its “Has Table of Contents” check box selected, that section will represent a Table of Contents in project output.
              2. Select the “Page break before section” check box to cause a page break to be inserted in project output before starting the section.

              The “Chapters” structure tree will “repeat” sections, according to the respective section/fund “Behavior” settings defined in the project template’s associated document structure template. The fund name is displayed in parentheses next to sections with the “All Funds - Repeat” behavior specified.

           3. Text

              1. Define the origin of the text to be included via the “Text Snippet Option” drop-down list.

                 

                 Available text options are as follows:

                 • “Ad Hoc”: Allows you to create the text item’s content within the project (i.e., via the “Components” tab of the “Project” page) once the project is generated.
                 • “Link To Text Library”: Allows you to specify a snippet contained in a text library. The content of the text item will always reflect that which is contained in the library.
                 • “Copy From Text Library”: Allows you to specify a snippet contained in a text library as a “starting point” for the content of the text item in the project. The content of the text snippet will initially reflect that which is contained in the library. The snippet represents a standalone instance, and any changes will be contained in the project and not reflected in the library.
              2. If you specified the “Ad Hoc” selection, you may also select the “Ad Hoc snippet rollforward” check box to cause the snippet text specified in a given project to automatically roll forward to each successive reporting period.

              3. If you specified either the “Link To Text Library” or “Copy From Text Library” selection, also specify the “Text Snippet Library” in which the content resides.

                 

              4. If you specified either the “Link To Text Library” or “Copy From Text Library” selection, choose the “Text Snippet” from among those listed in the selected library.

                 

                 • You can also assign text snippets to any item of type “Text” at any time via the “Assignment” sub-tab.
                 • You can use the “Filter by” option narrow the list of available items to those in the specified text library that are flagged with the current “Text Type”. This option is disabled when no “Text Type” value has been specified for the project item in the associated structure template.
                 • The folder in which the selected text snippet is contained (if any) is displayed at right of the “Folder” label on the tab.
                 • The description text of the selected text snippet is displayed at right of the “Description” label on the tab.
                 • You can view the content of the selected text snippet that is associated with a specified account period and language by clicking the “Preview Snippet Content” link at the bottom of the tab.

              You can replicate the “Suppression” and/or “Assignment” settings of a selected text snippet in one or more other project templates of the same structure by clicking the “Push component settings to other project templates” button at lower-right of the tree view.

           4. Images

              1. Specify the “Image Library” in which the image resides.

                 

              2. Choose the “Image Library Item” from among those listed in the selected library.

                 

                 You can use the “Filter by” option narrow the list of available items to those in the specified image library that are flagged with the current “Output Style Type”. This option is disabled when no “Output Style Type” value has been specified for the project item in the associated structure template.

           5. Portfolio Statements

              1. Choose the “Portfolio Statement” template to associate with the selected item.

                 

                 • A built-in, non-customizable statement template that meets the disclosure requirements for Form N-MFP may be used by selecting “[Standard N-MFP” Portfolio Template].
                 • Any user-defined statement template may selected from the list, instead, if desired.
                 • You can also assign statement templates to any item of type “Portfolio” at any time via the “Assignment” sub-tab.
                 • You can use the “Filter by” option narrow the list of available items to those that are flagged with the current “Portfolio Type”. This option is disabled when no “Portfolio Type” value has been specified for the project item in the associated structure template.
           6. Financial Statements

              1. Choose the “Financial Statement” template to associate with the selected item.

                 

                 • You can also assign statement templates to any item of type “Financial” at any time via the “Assignment” sub-tab.
                 • You can use the “Filter by” option narrow the list of available items to those that are flagged with the current “Financial Type”. This option is disabled when no “Financial Type” value has been specified for the project item in the associated structure template.

              2. For statements in chapters/sections whose fund behavior is set to “All Funds - Single” via the underlying document structure template, designate the fund(s) to be included using the options in the “Funds to Display” section.

                 1. Select the “All funds” option (default selection for newly-added statements) to include all funds designated for the project template on the “Funds” tab.

                 2. Choose the “Selected fund(s)” option to specify some subset of funds to be included for the statement.

                    1. Click the “Edit” link at right of the “Funds to Display” section heading to set the funds to display.

                       The “Edit Funds to Display” dialogue displays.

                       

                       1. Select the check box corresponding to the fund(s) that you wish to display for the statement.

                          You can use the “Select all” or “Clear all” links to quickly select/clear the check boxes.

                       2. Click the “Accept” button at lower-right of the dialogue.

              3. Specify spread or stack settings for the statement.

                 1. Standard-orientation templates

                    1. Click the “Spread/Stack Settings” tab.

                       

                       This tab is only enabled when the behavior of the chapter/section in the document structure template is set to “No Repeat”, “All Funds - Single” or “All Funds - Repeat”.

                    2. Choose the “Fund”, “Class” or “Column count” option button to indicate whether data will be break by fund, class or the specified column count value in project output.

                       • The “Fund” option is disabled when the behavior of the chapter/section in the document structure template is set to “No Repeat” or “All Funds - Repeat”, making “Class” the default (and only available) selection in that case.
                       • The “Class” option is disabled when the behavior of the chapter/section in the document structure template is set to “All Funds - Single”.

                       1. If the “Column count” option button is selected, designate the number of columns the table will display on the page after the first column, via the associated spinner control (this applies to all columns after the first, whether repeating or not).

                          The minimum possible value of the spinner is “1” (negative values are not allowed); the maximum possible value is “50”.

                    3. Choose either the “Spread” or “Stack” option button to indicate whether data will display as a spread or stacked in project output.

                       • The “Spread” option is disabled when the behavior of the chapter/section in the document structure template is set to “No Repeat”, making “Stack” the default (and only available) selection in that case.
                       • The “Stack” option is disabled when the “Column count” table breaking option is selected, making “Spread” the default (and only available) selection in that case.

                    4. If either the “Fund” or “Class” option button is selected, specify more granular spread/stack settings using the associated controls on the tab.

                       1. Use the slider controls near the top of the tab to set the number of funds/classes that display on left pages and right pages of the spread, respectively.

                          • This setting determines how many funds/classes (not how many columns) should be sent to the rendering engine by left/right page. During output generation, Arc Suite will apply this setting and create as many pages as needed to output all columns of data.
                          • When the “Fund” option is selected, available funds and their order are based on the “Funds to Display” settings specified for the financial statement on the “Item Detail” tab.
                          • When the “Class” option is selected, available classes and their order are based on the “Associated Class(es)” specified on the “Classes” sub-tab of the “Financial Workbook Templates” page.
                          • The last page does not display a slider bar. The last page is effectively an “overflow” page, on which any funds/classes that do not fit within the specifications of the other pages will be placed.
                          • For new project templates, both slider bars will be set to “0” by default. This setting will cause all funds/classes to be displayed on the left of the “page” control, and to be printed on one page.
                          • The left page display can contain a maximum of 20 funds/classes, and the right page display can contain a maximum of 20 funds/classes, for a total of a 40-fund/class spread.

                       2. Select the “Set individual page spread settings” check box to control the number of funds/classes that display on each page of each spread with the slider controls at the top of the tab (as opposed to the controls affecting all left- and right-facing pages of all spreads).

                          With the check box selected, changing the slider setting on any given page does not affect any other page on the current or any other spread.

                          1. If desired, select the “Last column page break” check box to cause a new spread to be created in statement preview/output after the last page on which statement spreads are displayed.

                             • This check box is only enabled when the “Set individual page spread settings” check box is selected, and when the “Spread” option button is selected.

                             • A given column’s “Spread Properties” setting (specified on the “Format Column” dialogue via the “Financial Statement Template Output Settings” page) determines whether or not it displays on the new page.

                               • Columns set as “All pages in all spreads” or “Last page in last spread” will display on the page.
                               • If the new page is left facing, columns set as “Left-facing page in each spread” will display on the page.
                               • If the new page is right facing, columns set as “Right-facing page in each spread” will display on the page.
                             • All columns in repeat groups are ignored (i.e., repeat group settings are not applied).

                          2. Use the “Number of pages” spinner control to dictate the number of pages the set of spreads will occupy.

                             • This spinner control is only enabled when the “Set individual page spread settings” check box is selected.
                             • The minimum possible value of the spinner is “0” (negative values are not allowed).
                             • The maximum possible value of the spinner is “100”.
                             • If one or more funds are added to the project template via the “Funds” tab, the funds are added to the last page of the spread set.
                             • If one or more pages are added by means of specifying a spinner value higher than the number of pages occupied by the project template’s funds, the page(s) will remain and be output as blank pages, except when the “Stack” option button is selected.
                             • If one or more pages are removed by means of specifying a spinner value lower than the number of pages occupied by the project template’s funds, the fund(s) from the removed page(s) will be added to the last remaining page.

                       3. Select the “Align rows” check box if you want the rows in opposing pages to be aligned vertically in statement output.

                          This check box is disabled when the “Stack” option button is selected.

                    5. Use the “Value-based Caption Behavior” drop-down list to specify the range of data to be examined before returning line item captions that are based on numeric values.

                       1. When the “Spread” option button is selected, available selections are as follows:

                          1. “All pages” (default selection) - ArcReporting will look to all funds/periods on all spreads before returning the caption value.
                          2. “Per page” - ArcReporting will look only to the funds/periods on the current page of the spread before returning the caption value.
                          3. “Per Left/Right set” - ArcReporting will look only to the funds/periods on the current left/right page spread before returning the caption value.

                       2. When the “Stack” option button is selected, available selections are as follows:

                          1. “Per stack” (default selection) - ArcReporting will look only to the funds/periods on the current stack before returning the caption value.
                       3. If the spread/stack feature is not enabled for the table, captioning is done across the entire financial statement template for the line item (i.e., each column that is output).

                    6. Use the “Zero Suppression Behavior” drop-down list to designate suppression behavior for statement line items that have a value of zero (“0”), as determined on the “Financial Statement Template Output Settings” page.

                       1. When the “Spread” option button is selected, available selections are as follows:

                          1. “Per Left/Right set” (default selection) - ArcReporting will look at each left/right set (assuming there is more than one) and apply zero suppression settings to each individual set. For example, if a row (e.g., “Cash”) has a balance on the first page, but not on the third or fourth page, this setting would suppress the row on the second spread.
                          2. “Per page” - ArcReporting will look at each individual page and apply zero suppression settings to each individual page. When utilizing this option, the output should display the row descriptions on every page. Otherwise, the numbers on the right page may not align with the descriptions on the left page.
                          3. “All pages” - ArcReporting will look at all the columns across all spreads and apply zero suppression settings across them all. For example, if a row (e.g., “Cash”) has a balance on the first page, but not on the third or fourth page, this setting would not suppress the row on the second spread.

                       2. When the “Stack” option button is selected, available selections are as follows:

                          1. “Per stack” (default selection) - ArcReporting will look at each left/right set (assuming there is more than one) and apply zero suppression settings to each individual set. For example, if a row (e.g., “Cash”) has a balance on the first page, but not on the third or fourth page, this setting would suppress the row on the second spread.

                    7. Specify the location of the statement footnote legend via the “Footnote Legend Placement for Spread/Stack Output” drop-down list.

                       1. If you specify a legend location of “All pages (spread specific)”, you may also opt to split statement footnotes evenly between the left and right pages in output by selecting the “Split footnotes evenly” check box.

                          If an odd number of footnote records exist, the left count displays the additional footnote on the left page (e.g., if total number of footnote records is 9, 5 footnotes print on the left and 4 print on the right).

                          1. If you do not select the “Split footnotes evenly” check box, you can instead use the “Number of footnotes on left page” spinner control to manually specify how many footnotes display on the left page in output; the remaining footnote(s) will be placed on the right page.
                 2. Pivoted-orientation templates

                    1. Click the “Spread Settings” tab.

                       

                       This tab is only enabled when the behavior of the chapter/section in the document structure template is set to “No Repeat”, “All Funds - Single” or “All Funds - Repeat”.

                    2. Select the “Enable spread settings for pivoted financial statement” check box and populate the associated spinner control to specify the number of columns to display on left pages of each spread; the remaining columns will display on right pages.

                       The minimum possible value of the spinner is “1” (negative values are not allowed); the maximum possible value is “50”.

           7. Charts

              1. Choose the “Chart Template” to associate with the selected item.

                 If you add a “Chart” item () to a chapter or section, Arc Suite automatically creates a chart from the data you provide for the associated chart template. Arc Suite returns a JPG preview of the chart on the “Project” page. An EPS image of the chart is also generated and is inserted into project output. Arc Suite supports previewing chart data for portfolio statements, financial statements and tabular data.

              2. If multi-language functionality is enabled for the template, specify the “Language” with which the chart data is associated.
           8. Tabular Data

              1. Choose the “Tabular Data Definition” to associate with the selected item.

                 

                 • You can also assign tabular data templates to any item of type “Table” at any time via the “Assignment” sub-tab.
                 • You can use the “Filter by” option narrow the list of available items to those that are flagged with the current “Table Type”. This option is disabled when no “Table Type” value has been specified for the project item in the associated structure template.
           9. External Documents

              1. If multi-language functionality is enabled for the template, specify the “Language” with which the document is associated.
           10. Shared Legends

               1. Choose the “Shared Legend Template” to associate with the selected item.

               2. Click the “Edit” link at right of the “Associated Statements” section header to specify one or more portfolio or financial statements whose items will populate the shared legend.

                  Available statements include only those of the same statement type as the specified “Shared Legend Template” (i.e., “Portfolio” or “Financial”), and those that are not already associated with any other shared legend template in the current project template.

        2. If required, define a formula via the “Suppression” sub-tab for any given template item that determines the condition(s) under which the item will be suppressed in project output.

           1. Select the “Advanced Suppression” check box.

              The corresponding hyperlink is enabled.

              

           2. Click the link at right of the check box.

              The “Add/Edit Conditional Formula” dialogue displays.

              

              1. Provide a descriptive name for the suppression formula and add appropriate conditional elements.

              2. Click the “Accept” button at lower-right of the dialogue.

           • If no conditional formula is defined at all, and the “Advanced Suppression” check box is selected, it is as though the check box were not selected (i.e., advanced suppression is turned off).

           • If the defined conditional formula returns “True”, the line item will be suppressed; if the formula returns “False”, the line item will not be suppressed.

             • If the selected node is a chapter or section, all items within that chapter/section will also be suppressed if the specified condition(s) for the chapter/section return(s) “True”, regardless of whether any conditional formulas that may be defined for those items return “True” or “False”.
           • Suppression logic for “All Funds - Single” chapters and sections will be based on the first fund in the book.
           • For “All Funds - Repeat” chapters and sections, the suppression is done on a fund-by-fund basis; if the condition is met for one fund, it does not suppress the item for all the funds.
           • When referencing a fund data point, class data point or supplemental data point in the formula the footed value of that data point will be used.

           You can replicate the “Suppression” settings of a selected text snippet in one or more other project templates of the same structure by clicking the “Push component settings to other project templates” button at lower-right of the tree view.

        3. Use the “Assignment” sub-tab to quickly find available text snippets, financial or portfolio statement templates and tabular data templates to assign to any given project template item.

           1. Click the appropriate sub-tab, and then assign the desired text snippet or financial/portfolio/tabular data template by dragging-and-dropping it on a project template item of the corresponding type.

              

              Any snippet/template previously assigned to a given item will be overwritten.

              You can replicate the “Assignment” settings of a selected text snippet in one or more other project templates of the same structure by clicking the “Push component settings to other project templates” button at lower-right of the tree view.

        4. Click the “Save” button at lower-right of the page.

        Exporting project template content setup information

        A selected project template and all the associated chapter/item detail can be exported to a file of Excel format. Follow the steps below to get the Excel file.

        1. Click the “Export project template setup” button below the “Chapter Detail” pane to export the setup information.

           The “Export Project Template Setup” dialogue displays.

           1. Click the “Yes” button on the dialogue to confirm export of the information.

              You can see the resulting extract file(s) by clicking the “Output Queue” button at upper-right of the Arc Suite interface.

              The “Project Template Setup” export file header will display the date and time the export was requested, the name of the person who exported the file, and the associated project template detail information.

              

              The chapters and items will display in the file in the order defined within the project template, with all associated chapter/item detail information. Each new chapter displays in bold text.

              

     4. Output Management Tab

        1. Provide a unique “Project Code” for projects that will be associated with the current project template. This code is typically provided by Donnelley Financial Solutions Implementations staff, and is used for identification purposes when processing project content for output.
        2. As needed, provide an “FMS Component Number” for projects that will be associated with the current project template. This code is used for identification purposes when processing project content for EDGAR filing.

        3. Specify one or more “Output Media” formats to be supported by the template.

           

           The “EDGAR (HTML)” output media check box is enabled only when the “PDF” check box is selected.

           1. Select “Rendition” to facilitate generating output based on active definitions assigned to style sheets via the Renditions library.
           2. For posting output to the Web, select “PDF”, “Excel” and/or “Word”.
           3. For generating a filing for submission to the SEC or ICI, select “N-MFP (XML)”.

           Although the selection of certain output types causes the “Monthly” and “Other” style sheet fields to become visible/editable, style sheet functionality is not currently in use for ArcFiling projects (i.e., specifying a style sheet will have no effect on project output).

        4. Specify a style sheet for use in each reporting cycle by dragging-and-dropping it from the “Available Style Sheets” pane at right of the tab.

           • One style sheet box displays beneath a selected output type for each reporting cycle that is selected on the “Reporting” tab for the current template.
           • The “Available Style Sheets” pane lists all style sheets that are associated with the complex with which the current project template is associated.
           • The style sheet you specify for in the “Other” text box for each output type will be used on any project that has an account period that is not for predefined account period types for the template (i.e., not the “Annual”, “Semi-Annual”, “Quarterly”, “Monthly” or any “prelim” periods).

        5. Click the “Save” button at lower-right of the page.

     5. Administration Tab

        1. Click the “Push out changes” link on the “Administration” tab to apply settings in the template to the project instance(s) associated with it.

           The “Push Template Changes” dialogue displays.

           

           

           If any given project template instance is “Out of Sync” (i.e., it has not received the latest changes from the structure template), the image in the “Status” column appears disabled.

           1. Select the check box(es) next to the project(s) you want to synchronize with the project template (click the “Select all” link at lower-left to select all templates in the list at once).

           2. Click the “Push out changes” button at lower-right of the dialogue.

              The selected project(s) will now show a status of “In Sync”.

              

           3. Click the “Cancel” button at lower-right of the dialogue.

        2. Click the “Save” button at lower-right of the page.

     6. Production Procedures Tab

        1. Provide one or more sets of production procedure instructions.

           

           1. Click the “Add” button at lower-left of the “Production Procedures” tab to add a procedure.

              The “Add Production Procedure” dialogue displays.

              1. Choose a “Document Type” of “Hand Typed Note” (default selection) to provide information that is not contained in a pre-existing document, and then type the content of the procedure in the “Note” text box.

                 

              2. Set the “Document Type” to “External File” if the information to be provided is contained in a pre-existing document, and then browse for the file using the button at right of the “File” field.

                 

              3. Provide a meaningful “Description” for the procedure.

              4. Choose the “Period Type” with which the procedure is associated.

                 • Only those production procedures for the current reporting cycle of a project will be displayed on its “Production Procedures” tab. Since N-MFP projects only have a monthly reporting cycle, this option must be set to “Monthly”.For example, if the project is for an “Annual” period, then only “Annual” production procedures will be displayed.
                 • New projects that get created (i.e., for future reporting cycles of this type) will automatically display this production procedure.
              5. Specify whether the procedure applies to the entire “Project” (default selection), or to a “Specific Chapter” therein. In the case of the latter, specify it using the “Chapter” drop-down list.

              6. Click the “Accept” button at lower-right of the dialogue.

                 The “Add Production Procedure” dialogue closes and the procedure is added to the grid.

        2. Click the “Save” button at lower-right of the page.

     7. Reporting Tab

        Once all content and libraries have been assigned to the project, the next step is to activate the project template. Prior to activating the project template, however, you should validate that it has been set up appropriately.

        1. Once all project template settings have been specified, click the “Activate Template” link on the “Reporting” tab to create one or more instances of the project, based on the settings in both the project template and the document structure template.

           Once activated, the information contained in the “Reporting” tab will reflect the current status of the project template.

           

           

        2. Click the “Save” button at lower-right of the page.