Managing Text Libraries

Intro

Text libraries hold textual content as it relates to a specific complex and account period. You can add a text library to the Arc Suite database and review/edit existing text libraries on the “Text Libraries” page.

A listing of text snippets contained in a given library, with their associated descriptions, can also be exported in various file formats from this page.

Text libraries hold textual content as it relates to a specific complex, language and account period. You can add a text library to the Arc Suite database and review/edit existing text libraries on the “Text Libraries” page.

A listing of text snippets contained in a given library, with their associated descriptions, can also be exported in various file formats from this page.

Tasks

• Adding a text library to the database

  1. Expand the ArcFiling “Text” menu.

     1. Click the “Home” button at the top of the application window to return to the landing page.

     2. Select “ArcFiling” from the components list.

        

     3. Click the “Filings Workspace” tab at lower-left of the screen.

        

     4. Click the “Text” menu to view available items.

        If the “Account Period”, “Complex” and “Fund” relevant to the data you wish to view are not currently selected, choose them using the either selection button at upper-left of the screen or the selection bar across the top of the window.

        • Using the selection bar

          1. Click the “[Select Date]” text or “»” symbol.

             All open account periods associated with a project, and to which you have access, are displayed.

             

          2. Click the “[Select Complex]” text or “»” symbol.

             Complexes with projects associated with the specified date are displayed.

             

             If only one complex is available based on the specified date, the complex is automatically chosen.

          3. Click the “[Select Group]” text or “»” symbol.

             Groups associated with the specified complex with active projects for the specified date are displayed.

             

             Alternatively, you can specify “All Fund Groups”, which automatically fills in “All Funds” in the step below. Some pages in Arc Suite (e.g., “Fund Holdings”), allow you to view information for more than one fund simultaneously. If a page does not support multiple fund display, then no information displays when “All Fund Groups » All Funds” is specified.

             

             If only one fund group is available based on the specified complex, the group is automatically chosen.

          4. Click the “[Select Fund]” text or “»” symbol.

             Funds associated with the specified group with active projects for the specified date are displayed.

             

             Alternatively, you can specify “All Funds”.

             

             If only one fund is available based on the specified group, the fund is automatically chosen.

          When all elements of the fund selection bar are specified, you have several options available in terms of viewing different sets of data for open pages.

          

          • Change the specified date. The list of dates is filtered for active projects for the specified fund. Changing the date refreshes the data for all open pages.
          • Change the complex. Changing the complex resets the group, and you’ll need to return to Step 3 above.
          • Change the group. Changing the group resets the fund, and you’ll need to return to Step 4 above.
          • Change the fund. Changing the fund refreshes the data for all open pages.
          • Reset the fund selection bar. Click the “Reset” button at any time to return to Step 1 above.

        • Using the selection button

          1. Click the selection button at upper-left of the window.

             All open account periods associated with a project, and to which you have access, are displayed.

             

             If an account period has already been specified via the fund selection bar (see above), the list under the fund selection button automatically expands that date.

             

          2. Click the arrow at left of the desired account period to display the available complex(es) and associated fund group(s) and fund(s).
          3. Specify the “Complex”, “Fund Group” and “Fund” relevant to the project you wish to view.

  2. Expand the ArcReporting “Text” menu.

     1. Click the “Home” button at the top of the application window to return to the landing page.

     2. Select “ArcReporting” from the components list.

        

     3. Click the “Reporting Workspace” tab at lower-left of the screen.

        

     4. Click the “Text” menu to view available items.

        If the “Account Period”, “Complex” and “Fund” relevant to the data you wish to view are not currently selected, choose them using the either selection button at upper-left of the screen or the selection bar across the top of the window.

        • Using the selection bar

          1. Click the “[Select Date]” text or “»” symbol.

             All open account periods associated with a project, and to which you have access, are displayed.

             

          2. Click the “[Select Complex]” text or “»” symbol.

             Complexes with projects associated with the specified date are displayed.

             

             If only one complex is available based on the specified date, the complex is automatically chosen.

          3. Click the “[Select Group]” text or “»” symbol.

             Groups associated with the specified complex with active projects for the specified date are displayed.

             

             Alternatively, you can specify “All Fund Groups”, which automatically fills in “All Funds” in the step below. Some pages in Arc Suite (e.g., “Fund Holdings”), allow you to view information for more than one fund simultaneously. If a page does not support multiple fund display, then no information displays when “All Fund Groups » All Funds” is specified.

             

             If only one fund group is available based on the specified complex, the group is automatically chosen.

          4. Click the “[Select Fund]” text or “»” symbol.

             Funds associated with the specified group with active projects for the specified date are displayed.

             

             Alternatively, you can specify “All Funds”.

             

             If only one fund is available based on the specified group, the fund is automatically chosen.

          When all elements of the fund selection bar are specified, you have several options available in terms of viewing different sets of data for open pages.

          

          • Change the specified date. The list of dates is filtered for active projects for the specified fund. Changing the date refreshes the data for all open pages.
          • Change the complex. Changing the complex resets the group, and you’ll need to return to Step 3 above.
          • Change the group. Changing the group resets the fund, and you’ll need to return to Step 4 above.
          • Change the fund. Changing the fund refreshes the data for all open pages.
          • Reset the fund selection bar. Click the “Reset” button at any time to return to Step 1 above.

        • Using the selection button

          1. Click the selection button at upper-left of the window.

             All open account periods associated with a project, and to which you have access, are displayed.

             

             If an account period has already been specified via the fund selection bar (see above), the list under the fund selection button automatically expands that date.

             

          2. Click the arrow at left of the desired account period to display the available complex(es) and associated fund group(s) and fund(s).
          3. Specify the “Complex”, “Fund Group” and “Fund” relevant to the project you wish to view.

  3. Click the “Text Libraries” item.

     The “Text Libraries” page displays.

     

  4. Click the “Add” button at lower-right of the page.

     A new, blank row displays in the “Listing” pane at left of the page.

  5. Click the “Complex” drop-down list to specify the complex with which the new text library will be associated.
  6. Click the “Fund Group” drop-down list to specify the fund group, if any, with which the new text library will be associated.
  7. Click the “Production Team” drop-down list to specify the production team, if any, with which the new text library will be associated.
  8. Enter a “Library Name” and “Description” for the new text library, either in the cells of the new row at left of the page, or in the fields of the “Detail” pane at right.

  9. Click the “Languages” tab at lower-right of the page to add languages to the library if snippets in the library will be included in projects that support multiple languages, and if the snippet text has the potential for being distinct for each language.

     

  10. Click the “Save” button at lower-right of the page.

• Adding text to a text library

  1. Expand the ArcFiling “Text” menu.

     1. Click the “Home” button at the top of the application window to return to the landing page.

     2. Select “ArcFiling” from the components list.

        

     3. Click the “Filings Workspace” tab at lower-left of the screen.

        

     4. Click the “Text” menu to view available items.

        If the “Account Period”, “Complex” and “Fund” relevant to the data you wish to view are not currently selected, choose them using the either selection button at upper-left of the screen or the selection bar across the top of the window.

        • Using the selection bar

          1. Click the “[Select Date]” text or “»” symbol.

             All open account periods associated with a project, and to which you have access, are displayed.

             

          2. Click the “[Select Complex]” text or “»” symbol.

             Complexes with projects associated with the specified date are displayed.

             

             If only one complex is available based on the specified date, the complex is automatically chosen.

          3. Click the “[Select Group]” text or “»” symbol.

             Groups associated with the specified complex with active projects for the specified date are displayed.

             

             Alternatively, you can specify “All Fund Groups”, which automatically fills in “All Funds” in the step below. Some pages in Arc Suite (e.g., “Fund Holdings”), allow you to view information for more than one fund simultaneously. If a page does not support multiple fund display, then no information displays when “All Fund Groups » All Funds” is specified.

             

             If only one fund group is available based on the specified complex, the group is automatically chosen.

          4. Click the “[Select Fund]” text or “»” symbol.

             Funds associated with the specified group with active projects for the specified date are displayed.

             

             Alternatively, you can specify “All Funds”.

             

             If only one fund is available based on the specified group, the fund is automatically chosen.

          When all elements of the fund selection bar are specified, you have several options available in terms of viewing different sets of data for open pages.

          

          • Change the specified date. The list of dates is filtered for active projects for the specified fund. Changing the date refreshes the data for all open pages.
          • Change the complex. Changing the complex resets the group, and you’ll need to return to Step 3 above.
          • Change the group. Changing the group resets the fund, and you’ll need to return to Step 4 above.
          • Change the fund. Changing the fund refreshes the data for all open pages.
          • Reset the fund selection bar. Click the “Reset” button at any time to return to Step 1 above.

        • Using the selection button

          1. Click the selection button at upper-left of the window.

             All open account periods associated with a project, and to which you have access, are displayed.

             

             If an account period has already been specified via the fund selection bar (see above), the list under the fund selection button automatically expands that date.

             

          2. Click the arrow at left of the desired account period to display the available complex(es) and associated fund group(s) and fund(s).
          3. Specify the “Complex”, “Fund Group” and “Fund” relevant to the project you wish to view.

  2. Expand the ArcReporting “Text” menu.

     1. Click the “Home” button at the top of the application window to return to the landing page.

     2. Select “ArcReporting” from the components list.

        

     3. Click the “Reporting Workspace” tab at lower-left of the screen.

        

     4. Click the “Text” menu to view available items.

        If the “Account Period”, “Complex” and “Fund” relevant to the data you wish to view are not currently selected, choose them using the either selection button at upper-left of the screen or the selection bar across the top of the window.

        • Using the selection bar

          1. Click the “[Select Date]” text or “»” symbol.

             All open account periods associated with a project, and to which you have access, are displayed.

             

          2. Click the “[Select Complex]” text or “»” symbol.

             Complexes with projects associated with the specified date are displayed.

             

             If only one complex is available based on the specified date, the complex is automatically chosen.

          3. Click the “[Select Group]” text or “»” symbol.

             Groups associated with the specified complex with active projects for the specified date are displayed.

             

             Alternatively, you can specify “All Fund Groups”, which automatically fills in “All Funds” in the step below. Some pages in Arc Suite (e.g., “Fund Holdings”), allow you to view information for more than one fund simultaneously. If a page does not support multiple fund display, then no information displays when “All Fund Groups » All Funds” is specified.

             

             If only one fund group is available based on the specified complex, the group is automatically chosen.

          4. Click the “[Select Fund]” text or “»” symbol.

             Funds associated with the specified group with active projects for the specified date are displayed.

             

             Alternatively, you can specify “All Funds”.

             

             If only one fund is available based on the specified group, the fund is automatically chosen.

          When all elements of the fund selection bar are specified, you have several options available in terms of viewing different sets of data for open pages.

          

          • Change the specified date. The list of dates is filtered for active projects for the specified fund. Changing the date refreshes the data for all open pages.
          • Change the complex. Changing the complex resets the group, and you’ll need to return to Step 3 above.
          • Change the group. Changing the group resets the fund, and you’ll need to return to Step 4 above.
          • Change the fund. Changing the fund refreshes the data for all open pages.
          • Reset the fund selection bar. Click the “Reset” button at any time to return to Step 1 above.

        • Using the selection button

          1. Click the selection button at upper-left of the window.

             All open account periods associated with a project, and to which you have access, are displayed.

             

             If an account period has already been specified via the fund selection bar (see above), the list under the fund selection button automatically expands that date.

             

          2. Click the arrow at left of the desired account period to display the available complex(es) and associated fund group(s) and fund(s).
          3. Specify the “Complex”, “Fund Group” and “Fund” relevant to the project you wish to view.

  3. Click the “Text Libraries” item.

     The “Text Libraries” page displays.

     

  4. Select the desired item from the “Listing” pane at left of the page.

  5. Click the “Snippets” tab at right of the page to add one or more text items to the text library.

     

     1. Click the “Add” button at lower-left of the “Detail” pane to add a new text snippet.

        The “Add/Edit Snippet Details” dialogue displays.

        

        1. Enter a “Snippet Name” and “Description” for the new snippet.
        2. Choose an “Output Style Type” that corresponds to the intended snippet content.

        3. If applicable, specify the “Folder” with which the snippet is associated.

           If the snippet will be associated with a folder that has not yet been created for the current text library, leave the “Folder” value as “[None]” and enter the new folder name directly in the snippet’s row of the snippet grid after closing the “Add/Edit Snippet Details” dialogue. The new folder name will subsequently be available for selection for other snippets in the library.

        4. Click the “Accept” button at lower-right of the dialogue.

     2. Click the “Account Period” drop-down list at upper-left of the text editing pane on the “Snippets” tab to specify the period with which the new text will be associated.

        

        Account periods for which no content for the selected snippet exists will appear disabled within the list.

     3. Click the “Create content for this account period” link.

        The text editor becomes enabled.

        

     4. If the text library supports multiple languages, and if the snippet text should be distinct for each language, use the “Language” drop-down list at upper-right of the text editing pane to specify the appropriate language.

        If the “Language” drop-down list is disabled, click the “(change)” link beneath it to specify that snippet text be different for each language.

     5. Enter the desired text in the editor pane and apply appropriate formatting using the controls in the ribbon at the top of the pane.

        

        Clipboard

        

        1. Use the “Cut” button to remove selected content from the editor and place it in the Windows clipboard.

           The keyboard keystroke combination of “Ctrl + x” also effects the Cut action.

        2. Use the “Copy” button to copy selected content from the editor and place it in the Windows clipboard.

           The keyboard keystroke combination of “Ctrl + c” also effects the Copy action.

        3. Click the “Paste” button to cause content that has been placed in the Windows clipboard (whether via the Arc Suite editor, or any other application) to be inserted into the current snippet, at the current cursor position.

           The keyboard keystroke combination of “Ctrl + v” also effects the Paste action.

        Any of the above actions can also be selected via the right-click context menu.

        Font

        

        Character style formatting is only available by highlighting text in the editor and clicking on one of the available character style buttons. Highlighting previously-formatted text and clicking the appropriate button will remove that formatting option.

        1. Click the “Bold” button to cause the selected text to display as boldface type.
        2. Click the “Italic” button to cause the selected text to display as italic type.

        3. Click the “Underline” button to cause a single underline to be applied to the selected text.

           1. Clicking the arrow on the right edge of the button causes a drop-down list to display, from which you may select the underline type to apply to the selected text.

              

           The keyboard keystroke combination of “Ctrl + u” also causes a single underline to be applied to the selected text.

        4. Click the “Strikethrough” button to cause the selected text to display as strikethrough type.
        5. Click the “Subscript” button to cause the selected text to display as subscripted type.
        6. Click the “Superscript” button to cause the selected text to display as superscripted type.
        7. Use the “Font Size” drop-down list to specify the font point size of selected text (default size is “9” points).
        8. Click the “Clear font size” button to cause any font size specification to be removed from the selected text, so that the selected text is displayed in the default text editor font size (“9” points).

        Insert

        

        1. To create a hyperlink in your text, do the following:

           1. Select the desired text, and then click the “Hyperlink” button .

              The “Insert Hyperlink” dialogue displays.

              

              

              1. Enter or validate text shown in the “Text to display” and “Address” fields.

              2. Click the “OK” button at lower-right of the dialogue.

              The “Hyperlink” action can also be selected via the right-click context menu.

        2. To insert a symbol in your text, do the following:

           1. Place your cursor at the desired insertion location within the text, click once with the left mouse button, and then click the “Symbol” button .

              The “Insert Symbol” dialogue displays.

              

              1. Locate the desired symbol in the character pane, and then click it once with the left mouse button.

                 The selected symbol is inserted immediately at the specified insertion point.

                 Use the “Filter” drop-down list to help locate the symbol you’re looking for according to its type.

        3. To insert a page break in your text, do the following:

           1. Place your cursor at the desired insertion location within the text, click once with the left mouse button, and then click the “Page Break” button .

              A page break is inserted immediately before the specified insertion point.

              • A page break may only be inserted on a blank line within the snippet.
              • The insertion of a page break does not impact the display of content in the text editing pane or in project preview; only in output.

              Use the “Toggle Format Symbols” button to show/hide text formatting symbols in the text editing pane, including page breaks.

              

        4. To insert a data point in your text, do the following:

           1. Place your cursor at the desired insertion location within the text, click once with the left mouse button, and then click the “Data Point” button .

              The “Insert Data Point” dialogue displays.

              

              1. Specify the “Type” of data point to insert (i.e., “Account Period”, “Ancillary Fund Information”, “Calculation Sheet”, “Class Data Point”, “Conditional Value”, “Custom Data Point”, “Exchange Rate”, “Fund Data Point”, “Fund Holdings” (“Footnote Libraries - Holdings” page only), “Page/Note Reference”, “Supplemental Data”, “Trial Balance Definition”).

              2. Choose appropriate settings for other options that display, based on the selected type, and then specify the data point “Item” to insert.

                 • When “Conditional Value” is the specified “Type”, the “Add/Edit Conditional Formula” dialogue displays, wherein you can provide a descriptive name for the conditional data point and you may define up to 10 conditional expressions and respective values to display when conditions are met or not.

                 • When “Calculation Sheet” is the specified “Type”, “Financial Workbook Template” and “Calculation Sheet” drop-down lists display, wherewith you can designate the desired calculation sheet whose item will be inserted.

                   If a multi-column calculation sheet is specified, also designate the specific “Column” whose data will be used.

                 • When “Custom Data Point” is the specified “Type”, “Data Point Library” and “Data Point” drop-down lists display, wherewith you can indicate the desired data point.
                 • When “Fund Holdings” is the specified “Type”, a “Field” drop-down list displays in place of the “Item” drop-down list, wherewith you can specify the desired fund holdings field (e.g., “Market Value”, “Percent of Net Assets”, “Shares”, “Sold”, etc.).

                 • When “Page/Note Reference” is the specified “Type”, you can specify either “Set Note Reference” or “Set Page Reference” (“Text Libraries” page only), or “Display Note Reference” or “Display Page Reference” in the “Item” drop-down list.

                   • Only one data point having an “Item” selection of either “Set Note Reference” or “Set Page Reference” can be inserted in a given text snippet.
                   • If “Set Note Reference” or “Set Page Reference” is specified as the data point “Item”, the data point is inserted in the snippet in its own paragraph (similar to a page break); the data point cannot be inserted inline with other snippet content.

                 • When “Page/Note Reference” is the specified “Type”, an “Index ID(s)” text box displays in beneath the “Item” drop-down list, wherein you can provide a unique identifier for the page or note reference.

                   • The maximum character length for the text box value is “44”.
                   • Only numeric values may be entered in the text box; spaces, letters, special characters, etc. may not be entered.
                 • When “Supplemental Data” is the specified “Type”, the “Item” drop-down list will be empty if the specified “Financial Workbook Template” does not have a chart of accounts assigned. In addition, if the chart of accounts doesn’t have any supplemental data items, the list will be empty.

                 When “Conditional Value” is the specified “Type”, the “Add/Edit Conditional Formula” dialogue displays, wherein you can provide a descriptive name for the conditional data point and you may define up to 10 conditional expressions and respective values to display when conditions are met or not.

              3. Define the formatting options you want to apply to the selected item in the “Format Item” section of the dialogue.

                 • When “Calculation Sheet” or “Trial Balance Definition” is the specified “Type”, the “Fund Selection Behavior” drop-down list will include a “Horizontal Total” selection. Choosing this option causes the horizontal total for the specified line item to display within the text snippet in project preview and output.
                 • Data point values displayed in project preview and output are footed values, based on the fund’s primary statement.

                 • When rendering the portfolio statement, the value of all securities assigned to a given footnote are aggregated and displayed based on the formatting options specified.

                   You can display a footnote on a portfolio statement that depicts the sum of the “Market Value” and its “Percent of Net Assets” value for the group of securities that have that particular footnote attached. (click to see example(s))

                   

                   

              4. Click the “Accept” button at lower-right of the dialogue.

           Arc Suite allows the calculation of values contained in portfolio footnotes. This sums the specified holdings field for all securities assigned a given footnote.

        5. To insert a custom tag in your text, do the following:

           1. Place your cursor at the desired insertion location within the text, click once with the left mouse button, and then click the “Custom Tag” button .

              The “Insert Custom Tag” dialogue displays.

              

              1. Specify the tag to insert via the “Custom Tag” drop-down list.

                 The read-only “Description” text box displays the “Description” value associated with the specified custom tag, as defined via the “Custom Tags” page.

              2. If the specified custom tag has the “Additional Fixed Options” check box selected in the Custom Tags library, select one of the available options via the “Additional Fixed Option” drop-down list (the drop-down list is disabled if no fixed options are defined for the selected tag).

              3. If the specified custom tag has the “Additional Arguments” check box selected in the Custom Tags library, enter the appropriate argument(s) in the “Additional Argument(s)” text box.

                 For a custom tag requiring additional arguments, it is helpful to provide definitions and/or examples of argument values in the “Description” field when creating/editing the tag via the “Custom Tags” page. This offers some guidance to any user who insert the tag in a text editor.

              4. Click the “Accept” button at lower-right of the dialogue.

        6. To insert a table in your text, do the following:

           1. Place your cursor at the desired insertion location within the text, click once with the left mouse button, and then click the “Table” button .

              The “Insert Table” dialogue displays.

              

              1. Specify a table “Item Type” (i.e., “Financial Statement Template”, “Portfolio Statement Template” or “Tabular Data Template”, according to the current library type).

              2. Specify additional information to identify the table(s) to insert, as appropriate for the current library type and specified “Item Type”.

                 Footnote Libraries - General Ledger page

                 1. “Financial Statement Template”

                    

                    1. Specify the “Workbook Template” with which the desired financial statement template is associated.
                    2. Specify the “Template” representing the table to insert.

                 2. “Tabular Data Template”

                    

                    1. Specify the “Template” representing the table to insert.

                 Footnote Libraries - Holdings page

                 1. “Portfolio Statement Template”

                    

                    1. Drag-and-drop the template(s) representing the table(s) to insert from the “Available Templates” list box at right of the dialogue to the “Selected Template(s)” list box at left.
                    2. Move a selected item up or down using the “Move item up” and “Move item down” buttons   at lower-left of the list box.

                    3. Select the “Share auto sequencing” check box to cause each footnote number in project preview and output to based upon its order in the portfolio statement group.

                       • This will only occur for footnotes that have auto sequencing functionality activated.
                       • If the auto footnote sequence setting of the tables in the group are different, the auto sequence settings of the first table in the group will be used for all tables.
                       • The auto footnote sequence setting of the footnote in which the tables are embedded in will not be considered for the embedded tables.
                       • If an embedded portfolio statement does not have a legend it will be output but not considered for auto sequencing.

                    4. Clear the “Share auto sequencing” check box to cause the legend in each embedded table to be auto sequenced according to its own respective settings.

                       This will only occur for footnotes that have auto sequencing functionality activated.

                 2. “Tabular Data Template”

                    

                    1. Specify the “Template” representing the table to insert.

              3. Click the “Accept” button at lower-right of the dialogue.

                 A new paragraph is added in the text editor pane, with the specified table template name(s) displayed within brackets, in green text.

                 

           You can only insert tables in footnote library text; not in text library text.

        Paragraph

        

        When it is known that an ordered or unordered list will span across more than one text item, the buttons discussed below should not be used to create list items. Instead, the paragraph type drop-down list described below should be used to specify a type (defined in the output processing engine to create the appropriate list style) for each list item involved, in as many text items as include the list in question.

        1. Click the “Unordered List” button to cause the selected text to display as an unordered (bulleted) list.
        2. Click the “Ordered List” button to cause the selected text to display as an ordered (numbered/lettered) list.

        3. To cause the selected text to display as a multi-level (bulleted or numbered/lettered) list, do the following:

           1. Click the “Multi-Level Ordered List” button .

              The “List Library” dialogue displays.

              

              1. Select the type of list to apply.

        4. Your Donnelley Financial Solutions liaison can help to define client-specific paragraph types that produce the desired effect on text in project output. Use the drop-down list in the “Paragraph” section of the formatting ribbon to apply predefined types (e.g., “Disclaimer”, “Signature”, “Footnote”, “Introduction”, etc.) to a paragraph or list item.

           • The “Normal” paragraph type is applied to all text by default.
           • Paragraph types may be applied to any given paragraph or to any given item in an ordered or unordered list.
           • The type applied to any given paragraph/list item can be seen in the left margin of the text editing pane by using the type label toggler button .
        5. Use the “Toggle Format Symbols” button to show/hide text formatting symbols, such as hard and soft carriage returns, page breaks, etc.
        6. Use the “Toggle Paragraph Type Labels” button to show/hide the paragraph types applied to each paragraph/list item in the current text item.

        7. Click the “Align Left” button to left-align text.

           You can either place the cursor somewhere within a single paragraph or highlight some amount of text within a single paragraph or multiple paragraphs and click the button to left-align the paragraph(s) in which the text is contained.

        8. Click the “Center” button to center-align text.

           You can either place the cursor somewhere within a single paragraph or highlight some amount of text within a single paragraph or multiple paragraphs and click the button to center-align the paragraph(s) in which the text is contained.

        9. Click the “Align Right” button to right-align text.

           You can either place the cursor somewhere within a single paragraph or highlight some amount of text within a single paragraph or multiple paragraphs and click the button to right-align the paragraph(s) in which the text is contained.

        10. Click the “Justify Text” button to justify text.

            You can either place the cursor somewhere within a single paragraph or highlight some amount of text within a single paragraph or multiple paragraphs and click the button to justify the paragraph(s) in which the text is contained.

        11. Click the “Decrease Indent” button to decrease the indent level of the selected paragraph or list item.
        12. Click the “Increase Indent” button to increase the indent level of the selected paragraph or list item.

        13. Click the “Keep lines together” button to prevent a page break from occurring within the lines of the current paragraph in output.

            • You can either highlight some amount of text within a paragraph, or simply place your cursor somewhere within a paragraph, and select the “Keep lines together” option.
            • This setting does not impact the display of content in the text editing pane or in project preview; only in output.

            • Use the “Toggle Format Symbols” button to show/hide text formatting symbols in the text editing pane, including paragraphs where the “Keep lines together” setting is applied. The setting will be denoted with a square bullet in front of all impacted paragraphs, similar to Word.

              

        14. Use the “Paragraph Type” drop-down list to specify the paragraph or heading type of the paragraph(s) where text is highlighted, or in which your cursor is placed.

            • The specified type dictates how content in the paragraph will be rendered by the document processing service, according to predefined styles for your site.
            • The type of each paragraph displays at left of the paragraph when the “Toggle Paragraph Type Labels” button is set to show type labels.
            • The default type for all new text is “Normal”.

        15. Use the “Line Spacing” drop-down list to specify the paragraph line spacing in terms of “points per inch”.

            • You can either highlight some amount of text within a paragraph, or simply place your cursor somewhere within a paragraph, and set the “Line Spacing” value.
            • Default line spacing for text is defined during client implementation. A setting of “None” for any given paragraph (default setting) causes the predefined spacing to be used in project output for that paragraph. If the line spacing is set to anything other than “None” the specified setting will supersede the predefined spacing.
            • This setting does not impact the display of content in the text editing pane or in project preview; only in output.

        Editing & Proofing

        

        1. Use the “Find/Replace” button to find instances of a particular text string and replace them with some other text string.

           The “Find/Replace” dialogue displays.

           

        2. Click the “Toggle Spell Check” button to enable/disable spell-check functionality within the text editor.

           When enabled, misspelled terms will be shown with a red, zig-zag underline. The “Find Next Error” button will also be enabled for use.

           1. Right-click any identified misspelled term.

              A context menu displays, from which you may select a suggested replacement term (in bold text), add the term to the dictionary or ignore the current instance of the highlighted term.

              

           2. Choose an option from the context menu.

              1. Select any suggested replacement term in the menu (in bold text) to replace the misspelled term.

              2. Click “Add to Dictionary” to add the highlighted term to the custom dictionary for the specified language.

                 • Dictionaries are language-specific and machine-dependent. This means that multiple users on a single machine share the same custom dictionary; users on separate machines do not.
                 • Adding a word to the custom dictionary that was identified as incorrect allows you to continue to use that word, and Arc Suite spell check discontinues identifying that word as incorrect.
              3. Click “Ignore” if you want to ignore the current instance of the highlighted term.

              4. Click “Spelling…” if you want to ignore all instances of the highlighted term.

                 The “Spell checking” dialogue displays.

                 

                 1. Click the “Ignore All” button on the dialogue.
                 2. Click the “Close” button at lower-right of the dialogue.

                 This action will ignore all instances of the term within the current snippet, not instances in other text snippets.

           Spell check functionality supports multiple languages. Arc Suite uses the appropriate dictionary for the language specified in the user interface. The following languages (and corresponding codes) are currently supported:

           Language	Code
           Dutch	nl
           English (U.K.)	en-GB
           English (U.S.)	en-US
           French	fr
           German (Standard)	de
           German (Swiss)	de-CH
           Italian	it
           Spanish	es

           • The language dictionary Arc Suite uses depends on the supported languages outlined in the table above.

             • For text snippets and footnotes, if the specified language is not supported or if the text/footnote is set to “same for each language”, Arc Suite uses the English (U.S.) dictionary.
             • For projects, if the associated template is set to “one output containing multiple languages”, Arc Suite uses the English (U.S.) dictionary.
           • Prior to using this functionality, you should verify that the appropriate languages are added to the “Languages” tab of the text and footnote library(ies) in use, and to the “Settings” tab of the project template(s).
        3. Click the “Find Next Error” button to cause the next misspelled term after the current cursor location to be highlighted in the editor, and for the spell-check context menu to display (shown above).

        4. Click the “Undo” button to cause the last action performed in the text editor to be undone.

           1. Clicking the button repeated times will undo previous actions performed in the editor, one at a time.

           The keyboard keystroke combination of “Ctrl + z” also effects the Undo action.

        5. Click the “Redo” button to cause the last action taken on the current text item to be undone.

           1. Clicking the button repeated times will redo each “undone” action, one at a time.

           The keyboard keystroke combination of “Ctrl + y” also effects the Redo action.

        To better understand how project output can be impacted by leveraging different styles, table types and custom tags, click the “Style Guide” link on the page.

     Click the “Maximize view” button at lower-right of the page to maximize the editing area.

  6. Click the “Save” button at lower-right of the page.

  Importing text snippets

  As an alternative to manually adding text snippets one at a time via the associated application page, you can import multiple snippets at once using an archive (ZIP) source file that contains one or more DOCX files representing the snippet(s) to import. Follow these steps to do so:

  1. Expand the ArcFiling “Text” menu.

     1. Click the “Home” button at the top of the application window to return to the landing page.

     2. Select “ArcFiling” from the components list.

        

     3. Click the “Filings Workspace” tab at lower-left of the screen.

        

     4. Click the “Text” menu to view available items.

        If the “Account Period”, “Complex” and “Fund” relevant to the data you wish to view are not currently selected, choose them using the either selection button at upper-left of the screen or the selection bar across the top of the window.

        • Using the selection bar

          1. Click the “[Select Date]” text or “»” symbol.

             All open account periods associated with a project, and to which you have access, are displayed.

             

          2. Click the “[Select Complex]” text or “»” symbol.

             Complexes with projects associated with the specified date are displayed.

             

             If only one complex is available based on the specified date, the complex is automatically chosen.

          3. Click the “[Select Group]” text or “»” symbol.

             Groups associated with the specified complex with active projects for the specified date are displayed.

             

             Alternatively, you can specify “All Fund Groups”, which automatically fills in “All Funds” in the step below. Some pages in Arc Suite (e.g., “Fund Holdings”), allow you to view information for more than one fund simultaneously. If a page does not support multiple fund display, then no information displays when “All Fund Groups » All Funds” is specified.

             

             If only one fund group is available based on the specified complex, the group is automatically chosen.

          4. Click the “[Select Fund]” text or “»” symbol.

             Funds associated with the specified group with active projects for the specified date are displayed.

             

             Alternatively, you can specify “All Funds”.

             

             If only one fund is available based on the specified group, the fund is automatically chosen.

          When all elements of the fund selection bar are specified, you have several options available in terms of viewing different sets of data for open pages.

          

          • Change the specified date. The list of dates is filtered for active projects for the specified fund. Changing the date refreshes the data for all open pages.
          • Change the complex. Changing the complex resets the group, and you’ll need to return to Step 3 above.
          • Change the group. Changing the group resets the fund, and you’ll need to return to Step 4 above.
          • Change the fund. Changing the fund refreshes the data for all open pages.
          • Reset the fund selection bar. Click the “Reset” button at any time to return to Step 1 above.

        • Using the selection button

          1. Click the selection button at upper-left of the window.

             All open account periods associated with a project, and to which you have access, are displayed.

             

             If an account period has already been specified via the fund selection bar (see above), the list under the fund selection button automatically expands that date.

             

          2. Click the arrow at left of the desired account period to display the available complex(es) and associated fund group(s) and fund(s).
          3. Specify the “Complex”, “Fund Group” and “Fund” relevant to the project you wish to view.

  2. Expand the ArcReporting “Text” menu.

     1. Click the “Home” button at the top of the application window to return to the landing page.

     2. Select “ArcReporting” from the components list.

        

     3. Click the “Reporting Workspace” tab at lower-left of the screen.

        

     4. Click the “Text” menu to view available items.

        If the “Account Period”, “Complex” and “Fund” relevant to the data you wish to view are not currently selected, choose them using the either selection button at upper-left of the screen or the selection bar across the top of the window.

        • Using the selection bar

          1. Click the “[Select Date]” text or “»” symbol.

             All open account periods associated with a project, and to which you have access, are displayed.

             

          2. Click the “[Select Complex]” text or “»” symbol.

             Complexes with projects associated with the specified date are displayed.

             

             If only one complex is available based on the specified date, the complex is automatically chosen.

          3. Click the “[Select Group]” text or “»” symbol.

             Groups associated with the specified complex with active projects for the specified date are displayed.

             

             Alternatively, you can specify “All Fund Groups”, which automatically fills in “All Funds” in the step below. Some pages in Arc Suite (e.g., “Fund Holdings”), allow you to view information for more than one fund simultaneously. If a page does not support multiple fund display, then no information displays when “All Fund Groups » All Funds” is specified.

             

             If only one fund group is available based on the specified complex, the group is automatically chosen.

          4. Click the “[Select Fund]” text or “»” symbol.

             Funds associated with the specified group with active projects for the specified date are displayed.

             

             Alternatively, you can specify “All Funds”.

             

             If only one fund is available based on the specified group, the fund is automatically chosen.

          When all elements of the fund selection bar are specified, you have several options available in terms of viewing different sets of data for open pages.

          

          • Change the specified date. The list of dates is filtered for active projects for the specified fund. Changing the date refreshes the data for all open pages.
          • Change the complex. Changing the complex resets the group, and you’ll need to return to Step 3 above.
          • Change the group. Changing the group resets the fund, and you’ll need to return to Step 4 above.
          • Change the fund. Changing the fund refreshes the data for all open pages.
          • Reset the fund selection bar. Click the “Reset” button at any time to return to Step 1 above.

        • Using the selection button

          1. Click the selection button at upper-left of the window.

             All open account periods associated with a project, and to which you have access, are displayed.

             

             If an account period has already been specified via the fund selection bar (see above), the list under the fund selection button automatically expands that date.

             

          2. Click the arrow at left of the desired account period to display the available complex(es) and associated fund group(s) and fund(s).
          3. Specify the “Complex”, “Fund Group” and “Fund” relevant to the project you wish to view.

  3. Click the “Text Libraries” item.

     The “Text Libraries” page displays.

     

  4. Click the “Snippets” tab at right of the page.

  5. Click the “Import data” button at lower-right of the “Snippets” tab, where existing text snippets are listed, to import data contained in your ZIP source archive..

     The “Snippet Import” dialogue displays.

     

     1. Select your import file using the “Browse” button at right of the “File” field.

        The specified ZIP archive must contain one or more DOCX files representing the snippet(s) to import.

     2. Use the “Language” drop-down list to specify the language for which the text of the imported snippets applies.

     3. Click the “Accept” button at lower-right of the dialogue.

        The records are imported to the database.