Managing Document Structure Templates

Intro

Document structure templates define what sorts of items will display in your project (e.g., images, text snippets, portfolio statements, tables, etc.), and in what order.

On the “Document Structure Templates” page, you can organize project content within “chapters” and specify whether any given chapter will display just once in your output, or repeat for each fund associated with the project.

Document structure templates define what sorts of items will display in your project (e.g., images, text snippets, portfolio and financial statements, tables, charts, disclosure reports, etc.), and in what order.

On the “Document Structure Templates” page, you can organize project content within “chapters” and specify whether any given chapter will display just once in your output, or repeat for each fund associated with the project.

Once you’ve got one or more document structures created, you can assign them to any number of project templates via the “Settings” tab of the “Project Templates” page. If a project reports for multiple cycles (i.e., Annual, Semi-Annual, Quarterly and or Monthly), you can create and assign a different document structure template for each of the reporting cycles, as appropriate.

Arc Suite provides a default structure template for N-MFP projects to help you get up and running with minimal effort. This template meets the basic SEC requirements for Form N-MFP submissions. You can also design custom document structures if your company chooses to add extra information or logos, etc. to the document.

Certain functionality in this application area requires you to have one or more . For more information about any given right (i.e., what functionality it governs, etc.), please see the “Available User Rights” topic.

Tasks

    1. Expand the ArcFiling “Structure Templates” .

      1. Click the “Home” button at the top of the application window to return to the landing page.

      2. Select “ArcFiling” from the .
        Landing page components list (ArcFiling)

      3. Click the “Administration” at lower-left of the screen.
        “Administration” tab

      4. Click the “Structure Templates” menu to view available items.

    2. Click the “Document Structure Templates” item.

      “Document Structure Templates” page

    3. Click the “Add” at lower-right of the page to add a new template.
      “Create Document Structure Template” dialogue (“Blank Template” option)

      1. Specify to create a completely new template, or to base the new template on a previously-created template.

        1. Select the “Blank Template” option (default) to create a new, blank template.

          1. Select the “Default” (basic) option in the “N-MFP Structure” section.

        2. Select the “Copy Existing Template” to create a template based on an existing template in the database.
          1. Use the “Source Complex” drop-down list to specify the complex with which the document structure template to be copied is associated.
          2. Use the “Source Template” drop-down list to select the appropriate template from those associated with the specified source complex.
          3. Click the “Target Complex” drop-down list to select the appropriate target complex for the new document structure template.
          4. Update the name value in the “Target Template” text box, as needed.
          5. Update the code value in the “Target Template Code” text box, as needed.

        3. Select the “Import” to create a template whose properties and settings match those of an existing template that has been exported from Arc Suite to a file of XML format.
          1. Select your import file using the “Browse” button at right of the “Source File” field.
          2. Specify the complex with which the new document structure template will be associated via the “Target Complex” drop-down list.

          For information on how to export a template, see the “Exporting an N-MFPArcReporting document structure template” task.

      2. Click the “Create/Import Template” at lower-right of the dialogue.

        1. “Blank Template” option

          1. Click the “Complex” drop-down list to specify the complex with which the new document structure template will be associated.
          2. Enter a “Template Name”, “Code” and “Description” for the new structure template in the fields of the “Detail” pane at right.

        2. “Copy Existing Template” option

          1. Edit the newly-copied template’s “Template Name”, “Code” and “Description” via the fields of the “Detail” pane at right, as appropriate.

        3. “Import” option

          1. Edit the newly-imported template’s “Template Name”, “Code” and “Description” via the fields of the “Detail” pane at right, as appropriate.

    4. Click the “Structure” to provide details about the new structure.
      “Document Structure Templates” page, “Structure” tab
      1. Chapters and the items contained therein will automatically be added to the tree view in the pane at left of the “Structure” tab.

      2. Select each chapter in the tree view at left in order to specify the desired name, behavior, etc. of each via the “Details” at right.
        “Document Structure Templates” page, “Structure” tab (chapter selected), “Details” sub-tab

        1. Specify a chapter name in the corresponding text box.

          Chapter names must be unique across all chapters in a given document structure template.

        2. If necessary, specify a chapter code in the corresponding text box.

          A value for this field is not required.

          • A value for this field is not required.

          • If PDF blacklining functionality will be used for projects using this template, the following criteria should be met with regard to this field in order to ensure accurate results.

            • A value should be provided and be unique within the structure template.
            • The value should be relatively short in length (the greater the number of characters, the more risk of non-unique ID values in output [and consequently, inaccurate blacklining]).

        3. Use the “Behavior” drop-down list to specify the behavior of the chapter with regard to the items contained therein.

          Chapter/Fund Behavior Options:

          1. “No Repeat”: Inserts the non-fund-specific content of the chapter only once in the document. Typical use for this option is for “TOC”, “Cover”, “Letter”, “MD&A”, “Notes” and other items that aren’t associated with a specific fund.
          2. “All Funds - Combined”: Inserts the multi-fund content of the chapter only once in the document, combined in a single table.
          3. “All Funds - Single”: Inserts the multi-fund content of the chapter only once in the document. This option might be used, for example, with financial statement spreads that have all funds assigned to them.

          4. “All Funds - Repeat”: Inserts the content of the chapter for each fund assigned to the project. You could use this option for portfolio statements that need to be repeated for each fund.

            The fund name is displayed in parentheses next to chapters with this behavior on both the “Project Templates” and “Project” pages.

          5. “Common Content”: This behavior option is similar to the existing “No Repeat” option, in that only items that do not require a fund can be placed in the chapter (i.e., text, images and tables).

            • If you attempt to drag-and-drop any other item type to the chapter, a visual cue () will display at left of the item name to indicate that it may not be placed in the “Common Content” chapter.
            • Only one chapter in the document structure template may be set with a behavior type of “Common Content”. If you specify more than one chapter with this behavior type, an error message will be displayed upon an attempt to save.
            • The contents of the designated “Common Content” chapter will be available for output on every page of the document. The style sheet associated with the project’s template determines when and where the content will display.

          6. “External Document”: This behavior option is similar to the existing “No Repeat” option.

            • Any number of chapters in the structure template may be set with this behavior type.
            • Only one item of type “External Document” can be placed in each chapter with this behavior type.

          The typical behavior for a Body chapter will be to repeat for each fund chosen in the “Funds” tab of the “Project Templates” page. The typical behavior for a Disclaimer chapter will be one chapter for all the funds; the chapter does not belong to any specific fund.

      3. Select each item added to the tree view structure to specify its corresponding “Output Style Type” and “Item Name” via the “Details” sub-tab at right.

        • Available output style types are limited to those designated as “active” in association with the current complex, via the Table Styles library.
        • Item names must be unique across all items in a given document structure template.

    5. Click the “Save” button at lower-right of the page.

    6. Click the “Push out changes” on the “Administration” tab to apply the structure template settings to the project template(s) associated with it.
      “Document Structure Templates” page, “Administration” tab (“Push out changes” link)
      “Push Template Changes” dialogue (template not in-sync)

      If any given project template instance is “Out of Sync” (i.e., it has not received the latest changes from the structure template), the image in the “Status” column appears disabled.

      1. Select the check box(es) next to project template(s) you want to synchronize with the structure template (click the “Select All” link at lower-left to select all templates in the list at once).

      2. Click the “Push out changes” button at lower-right of the dialogue.

        “Push Template Changes” dialogue (template in-sync)

      3. Click the “Cancel” button at lower-right of the dialogue.

    1. Expand the ArcFiling “Structure Templates” .

      1. Click the “Home” button at the top of the application window to return to the landing page.

      2. Select “ArcFiling” from the .
        Landing page components list (ArcFiling)

      3. Click the “Administration” at lower-left of the screen.
        “Administration” tab

      4. Click the “Structure Templates” menu to view available items.

    2. Expand the ArcReporting “Structure Templates” .

      1. Click the “Home” button at the top of the application window to return to the landing page.

      2. Select “ArcReporting” from the .
        Landing page components list (ArcReporting)

      3. Click the “Administration” at lower-left of the screen.
        “Administration” tab

      4. Click the “Structure Templates” menu to view available items.

    3. Click the “Document Structure Templates” item.

      “Document Structure Templates” page

    4. Click the “Add” at lower-right of the page to add a new template.
      “Create Document Structure Template” dialogue (“Blank Template” option)

      1. Specify to create a completely new template, or to base the new template on a previously-created template.

        1. Select the “Blank Template” option (default) to create a new, blank template.

          1. Select the “Custom” option in the “N-MFP Structure” section.

        2. Select the “Copy Existing Template” to create a template based on an existing template in the database.
          1. Use the “Source Complex” drop-down list to specify the complex with which the document structure template to be copied is associated.
          2. Use the “Source Template” drop-down list to select the appropriate template from those associated with the specified source complex.
          3. Click the “Target Complex” drop-down list to select the appropriate target complex for the new document structure template.
          4. Update the name value in the “Target Template” text box, as needed.
          5. Update the code value in the “Target Template Code” text box, as needed.

        3. Select the “Import” to create a template whose properties and settings match those of an existing template that has been exported from Arc Suite to a file of XML format.
          1. Select your import file using the “Browse” button at right of the “Source File” field.
          2. Specify the complex with which the new document structure template will be associated via the “Target Complex” drop-down list.

          For information on how to export a template, see the “Exporting an N-MFPArcReporting document structure template” task.

      2. Click the “Create/Import Template” at lower-right of the dialogue.

        1. “Blank Template” option

          1. Click the “Complex” drop-down list to specify the complex with which the new document structure template will be associated.
          2. Enter a “Template Name”, “Code” and “Description” for the new structure template in the fields of the “Detail” pane at right.

        2. “Copy Existing Template” option

          1. Edit the newly-copied template’s “Template Name”, “Code” and “Description” via the fields of the “Detail” pane at right, as appropriate.

        3. “Import” option

          1. Edit the newly-imported template’s “Template Name”, “Code” and “Description” via the fields of the “Detail” pane at right, as appropriate.
    5. Click the “Structure” to provide details about the new structure.
      “Document Structure Templates” page, “Structure” tab, “Details” sub-tab
      1. Drag-and-drop as many chapters and sections as you need from the “Available Items” sub-tab at right to the tree view structure.

      2. Select each chapter in the tree view at left in order to specify the desired name, behavior, etc. of each via the “Details” at right.
        “Document Structure Templates” page, “Structure” tab (chapter selected), “Details” sub-tab

        1. Specify a chapter name in the corresponding text box.

          Chapter names must be unique across all chapters in a given document structure template.

        2. If necessary, specify a chapter code in the corresponding text box.

          A value for this field is not required.

          • A value for this field is not required.

          • If PDF blacklining functionality will be used for projects using this template, the following criteria should be met with regard to this field in order to ensure accurate results.

            • A value should be provided and be unique within the structure template.
            • The value should be relatively short in length (the greater the number of characters, the more risk of non-unique ID values in output [and consequently, inaccurate blacklining]).

        3. Use the “Behavior” drop-down list to specify the behavior of the chapter with regard to the items contained therein.

          Chapter/Fund Behavior Options:

          1. “No Repeat”: Inserts the non-fund-specific content of the chapter only once in the document. Typical use for this option is for “TOC”, “Cover”, “Letter”, “MD&A”, “Notes” and other items that aren’t associated with a specific fund.
          2. “All Funds - Combined”: Inserts the multi-fund content of the chapter only once in the document, combined in a single table.
          3. “All Funds - Single”: Inserts the multi-fund content of the chapter only once in the document. This option might be used, for example, with financial statement spreads that have all funds assigned to them.

          4. “All Funds - Repeat”: Inserts the content of the chapter for each fund assigned to the project. You could use this option for portfolio statements that need to be repeated for each fund.

            The fund name is displayed in parentheses next to chapters with this behavior on both the “Project Templates” and “Project” pages.

          5. “Common Content”: This behavior option is similar to the existing “No Repeat” option, in that only items that do not require a fund can be placed in the chapter (i.e., text, images and tables).

            • If you attempt to drag-and-drop any other item type to the chapter, a visual cue () will display at left of the item name to indicate that it may not be placed in the “Common Content” chapter.
            • Only one chapter in the document structure template may be set with a behavior type of “Common Content”. If you specify more than one chapter with this behavior type, an error message will be displayed upon an attempt to save.
            • The contents of the designated “Common Content” chapter will be available for output on every page of the document. The style sheet associated with the project’s template determines when and where the content will display.

          6. “External Document”: This behavior option is similar to the existing “No Repeat” option.

            • Any number of chapters in the structure template may be set with this behavior type.
            • Only one item of type “External Document” can be placed in each chapter with this behavior type.

          The typical behavior for a Body chapter will be to repeat for each fund chosen in the “Funds” tab of the “Project Templates” page. The typical behavior for a Disclaimer chapter will be one chapter for all the funds; the chapter does not belong to any specific fund.

      3. Select each section in the tree view at left in order to specify the desired name, behavior, etc. of each via the “Details” at right.
        “Document Structure Templates” page, “Structure” tab (section selected), “Details” sub-tab

        1. Specify a section name in the corresponding text box.

          Section names must be unique across all sections in a given document structure template.

        2. If necessary, specify a section code in the corresponding text box.

          A value for this field is not required.

          • A value for this field is not required.

          • If PDF blacklining functionality will be used for projects using this template, the following criteria should be met with regard to this field in order to ensure accurate results.

            • A value should be provided and be unique within the structure template.
            • The value should be relatively short in length (the greater the number of characters, the more risk of non-unique ID values in output [and consequently, inaccurate blacklining]).

        3. Use the “Behavior” drop-down list to specify the behavior of the section with regard to the items contained therein.

          Section/Fund Behavior Options:

          1. “No Repeat”: Inserts the non-fund-specific content of the section only once in the document. Typical use for this option is for “TOC”, “Cover”, “Letter”, “MD&A”, “Notes” and other items that aren’t associated with a specific fund.
          2. “All Funds - Combined”: Inserts the multi-fund content of the section only once in the document, combined in a single table.
          3. “All Funds - Single”: Inserts the multi-fund content of the section only once in the document. This option might be used, for example, with financial statement spreads that have all funds assigned to them.

          4. “All Funds - Repeat”: Inserts the content of the section for each fund assigned to the project. You could use this option for portfolio statements that need to be repeated for each fund.

            The fund name is displayed in parentheses next to sections with this behavior on both the “Project Templates” and “Project” pages.

          The typical behavior for a Body section will be to repeat for each fund chosen in the “Funds” tab of the “Project Templates” page. The typical behavior for a Disclaimer section will be one section for all the funds; the section does not belong to any specific fund.

        4. Use the “Account Period” drop-down list to indicate whether section items represent the current or the prior account period.

          Account Period Behavior Options:

          1. “Current Account Period”: Returns data for the current account period for components in the section.

            This option is typically used for sections that represent a Table of Contents.

          2. “Fiscal Year End 1st prior”: Returns data for the most recent prior fiscal year end, as opposed to data for the current account period for components in the section.
          3. “Fiscal Year End 2nd prior”: Returns data for the second prior fiscal year end to the current fiscal year end, as opposed to data for the current account period for components in the section.
          4. “Fiscal Year End 3rd prior”: Returns data for the third prior fiscal year end to the current fiscal year end, as opposed to data for the current account period for components in the section.
          5. “Fiscal Year Semi End 1st prior”: Returns data for the semi-annual account period found in the first prior fiscal year, as opposed to data for the current account period for components in the section.

          The “Fiscal year end changes” setting for the fund on the “Funds” page must be respected if it falls within one of the existing data points.

      4. Add items to the structure by dragging-and-dropping them from the “Available Items” sub-tab at right into the chapter(s) and/or section(s) you created.

        • You won’t be able to add to chapters and sections with certain “Behavior” settings. This is to ensure that Arc Suite can determine the appropriate fund(s) to use when creating data for each chapter/section.

          Chapters

          Item Type/Behavior No Repeat All Funds - Combined All Funds - Single All Funds - Repeat Common Content External Document
          Chart            
          External Document            
          Financial Statement            
          Image            
          Portfolio Statement            
          Section            
          Shared Legend            
          Table            
          Text            

          Sections

          Item Type/Behavior No Repeat All Funds - Combined All Funds - Single All Funds - Repeat
          Chart        
          External Document        
          Financial Statement        
          Image        
          Portfolio Statement        
          Shared Legend        
          Table        
          Text        

        • If you add a “Chart” item () to a chapter or section, Arc Suite automatically creates a chart from the data you provide for the associated chart template. Arc Suite returns a JPG preview of the chart on the “Project” page. An EPS image of the chart is also generated and is inserted into project output. Arc Suite supports previewing chart data for portfolio statements, financial statements and tabular data.

      5. Select each item added to the tree view structure to specify its corresponding “Output Style Type” and “Item Name” via the “Details” sub-tab at right.

        • Available output style types are limited to those designated as “active” in association with the current complex, via the Table Styles library.
        • Item names must be unique across all items in a given document structure template.

      To better understand how project output can be impacted by leveraging different styles, table types and custom tags, click the “Style Guide” link on the page.

    6. Click the “Save” button at lower-right of the page.

    7. Click the “Push out changes” on the “Administration” tab to apply the structure template settings to the project template(s) associated with it.
      “Document Structure Templates” page, “Administration” tab (“Push out changes” link)
      “Push Template Changes” dialogue (template not in-sync)

      If any given project template instance is “Out of Sync” (i.e., it has not received the latest changes from the structure template), the image in the “Status” column appears disabled.

      1. Select the check box(es) next to project template(s) you want to synchronize with the structure template (click the “Select All” link at lower-left to select all templates in the list at once).

      2. Click the “Push out changes” button at lower-right of the dialogue.

        “Push Template Changes” dialogue (template in-sync)

      3. Click the “Cancel” button at lower-right of the dialogue.

    1. Expand the ArcFiling “Structure Templates” .

      1. Click the “Home” button at the top of the application window to return to the landing page.

      2. Select “ArcFiling” from the .
        Landing page components list (ArcFiling)

      3. Click the “Administration” at lower-left of the screen.
        “Administration” tab

      4. Click the “Structure Templates” menu to view available items.

    2. Expand the ArcReporting “Structure Templates” .

      1. Click the “Home” button at the top of the application window to return to the landing page.

      2. Select “ArcReporting” from the .
        Landing page components list (ArcReporting)

      3. Click the “Administration” at lower-left of the screen.
        “Administration” tab

      4. Click the “Structure Templates” menu to view available items.

    3. Click the “Document Structure Templates” item.

      “Document Structure Templates” page

    4. Select the desired item from the “Listing” pane at left of the page.

    5. Review and edit information for the item in the “Detail” pane at right of the page.

      To better understand how project output can be impacted by leveraging different styles, table types and custom tags, click the “Style Guide” link on the page.

    6. Click the “Save” button at lower-right of the page if any updates were made.

    7. Click the “Push out changes” on the “Administration” tab to apply the structure template settings to the project template(s) associated with it.
      “Document Structure Templates” page, “Administration” tab (“Push out changes” link)
      “Push Template Changes” dialogue (template not in-sync)

      If any given project template instance is “Out of Sync” (i.e., it has not received the latest changes from the structure template), the image in the “Status” column appears disabled.

      1. Select the check box(es) next to project template(s) you want to synchronize with the structure template (click the “Select All” link at lower-left to select all templates in the list at once).

      2. Click the “Push out changes” button at lower-right of the dialogue.

        “Push Template Changes” dialogue (template in-sync)

      3. Click the “Cancel” button at lower-right of the dialogue.

    1. Expand the ArcFiling “Structure Templates” .

      1. Click the “Home” button at the top of the application window to return to the landing page.

      2. Select “ArcFiling” from the .
        Landing page components list (ArcFiling)

      3. Click the “Administration” at lower-left of the screen.
        “Administration” tab

      4. Click the “Structure Templates” menu to view available items.

    2. Expand the ArcReporting “Structure Templates” .

      1. Click the “Home” button at the top of the application window to return to the landing page.

      2. Select “ArcReporting” from the .
        Landing page components list (ArcReporting)

      3. Click the “Administration” at lower-left of the screen.
        “Administration” tab

      4. Click the “Structure Templates” menu to view available items.

    3. Click the “Document Structure Templates” item.

      “Document Structure Templates” page

    4. Click the “Export document structure template” button at lower-right of the page.

    5. Click the “Yes” button on the confirmation dialogue that displays.

    6. Click the “OK” button.

    7. Click the “Output Queue” button at upper-right of the browser window, select the row in the grid that represents your export and save the file to your local or network drive.

    1. Expand the ArcFiling “Structure Templates” .

      1. Click the “Home” button at the top of the application window to return to the landing page.

      2. Select “ArcFiling” from the .
        Landing page components list (ArcFiling)

      3. Click the “Administration” at lower-left of the screen.
        “Administration” tab

      4. Click the “Structure Templates” menu to view available items.

    2. Expand the ArcReporting “Structure Templates” .

      1. Click the “Home” button at the top of the application window to return to the landing page.

      2. Select “ArcReporting” from the .
        Landing page components list (ArcReporting)

      3. Click the “Administration” at lower-left of the screen.
        “Administration” tab

      4. Click the “Structure Templates” menu to view available items.

    3. Click the “Project Templates” item.

      “Project Templates” page

    4. Click the “Add” at lower-right of the page to add the template.
      “Create Project Template” dialogue

      1. Specify to create a completely new template, or to base the new template on a previously-created template.
        1. Select the “Blank Template” option (default) to create a new, blank template.

        2. Select the “Copy Existing Template” to create a template whose properties and settings match those of an existing template in the database.
          1. Specify the complex associated with the template upon which the new project template will be based via the “Source Complex” drop-down list.
          2. Specify the existing template on which the new project template will be based via the “Source Template” drop-down list.
          3. Specify the complex with which the new project template will be associated via the “Target Complex” drop-down list.

        3. Select the “Import” to create a template whose properties and settings match those of an existing template that has been exported to a file of XML format.
          1. Select your import file using the “Browse” button at right of the “Source File” field.
          2. Specify the complex with which the new project template will be associated via the “Target Complex” drop-down list.

          For information on how to export a template, see the “Exporting a project template” task.

      2. Click the “Create/Import Template” button at lower-right of the dialogue.

    5. Specify template properties in the upper portion of the “Detail” at right of the page.

      1. “Blank Template”

        1. Click the “Complex” drop-down list to specify the complex with which the new project template will be associated.

          Once the project template has been saved, the specified complex cannot be changed.

        2. Enter a “Template Name” and “Description” for the new project template, either in the cells of the new row at the left of the page, or in the fields of the “Detail” pane at the right.

      2. “Copy Existing Template”

        1. Edit the newly-copied template’s “Template Name” and “Description” as appropriate.

      3. “Import”

        1. Edit the newly-imported template’s “Template Name” and “Description” as appropriate.

    6. Specify template reporting settings via the “Reporting” in the lower portion of the page.
      1. Indicate the “Balance Type” of the template via the corresponding drop-down list.
      2. Specify the fiscal year ending month of the funds using the new project template.
      3. Select the check box(es) that represent the reporting cycle(s) for the template.

      4. Select the check box in the “Prelims” section of the “Reporting” tab if the template will produce preliminary output.

        1. Use the spinner control at right of the check box to indicate the number of days prior to the regular reporting cycle(s) that prelims should be generated.

    7. Click the “Save” button at lower-right of the page.

    8. Click the various at lower-right to provide additional details about the new template.

        1. Drag the for the project template from the “Available Document Structure Templates” pane on the right to the “Monthly” field on the left.
          “Project Templates” page, “Settings” tab (document structure template selection)

        2. Specify the with the project template from the “Available Financial Workbooks” pane on the right to the field on the left.
          “Project Templates” page, “Settings” tab (financial workbook selection)

        3. Drag the desired language(s) you wish to associate with the project template from the “Available Languages” pane on the right to the field on the left.

          1. For templates for which more than one language will be used, specify the output behavior by selecting “Use multi-language content from libraries” or “Use translated content from import file” (when separate documents will be output for each language), or “One output containing multiple languages”.

            This setting has no effect for templates using only one language.

        4. Drag the desired structure template(s) you wish to utilize for the project template from the “Available Document Structure Templates” pane on the right to the field(s) on the left.

          The number and labels of fields on the left will vary, based on the cycle(s) selected on the “Reporting” tab.

        5. Click the “Save” button at lower-right of the page.

        1. Funds in the current complex display in the “Available Funds” pane on the right. to the “Funds using this template” pane on the left.
          “Project Templates” page, “Funds” tab (fund selection)

          Project templates that will generate PDF, Excel or Word output for the purpose of Web posting, only one (1) fund can be assigned in the project template.

        2. Click the “Save” button at lower-right of the page.

        1. Specify for the various items used in the project (for the reporting cycle selected in the corresponding drop-down list) via the “Chapter Detail”, “Section Detail” or “Item Detail” sub-tab, as appropriate.

            1. Specify the to be used for output.
              “Project Templates” page, “Contents” tab, “Chapter Detail” sub-tab (publishing template selection)
              • If one of the publishing templates defined for the style sheet associated with the current project template has been marked as the default template (via the “Publishing Templates” tab of the “Style Sheets” page), it will automatically be selected for all chapters in the template.
              • If the publishing template specified for a given chapter has its “Has Table of Contents” check box selected, that chapter will represent a Table of Contents in project output.

            2. Also indicate whether the contents of the chapter to be squeezed in project output, according to the value specified in the associated spinner control.

              The method(s) applied to squeeze the content (e.g., spacing, point sizing, etc.) will be based on the settings within the document processing template associated with the specified spinner value (i.e., “1”, “2” or “3”).

            3. Select the “Enable Chapter for Sending” check box and provide the associated information to designate the chapter as one whose contents can be sent to the ArcPublishing product via the “Send Chapter Files to ArcPublishing” right-click context menu item on the “Project” page.

            The “Chapters” structure tree will “repeat” chapters, according to the respective chapter/fund “Behavior” settings defined in the project template’s associated document structure template. The fund name is displayed in parentheses next to chapters with the “All Funds - Repeat” behavior specified.

            1. Specify the “Publishing Template” to be used for output.

              • If one of the publishing templates defined for the style sheet associated with the current project template has been marked as the default template (via the “Publishing Templates” tab of the “Style Sheets” page), it will automatically be selected for all sections in the template.
              • If the publishing template specified for a given section has its “Has Table of Contents” check box selected, that section will represent a Table of Contents in project output.
            2. Select the “Page break before section” check box to cause a page break to be inserted in project output before starting the section.

            The “Chapters” structure tree will “repeat” sections, according to the respective section/fund “Behavior” settings defined in the project template’s associated document structure template. The fund name is displayed in parentheses next to sections with the “All Funds - Repeat” behavior specified.

            1. Define the origin of the text to be included via the “Text Snippet Option” .
              “Project Templates” page, “Contents” tab, “Item Detail” sub-tab (text snippet option selection)

              Available text options are as follows:

              • “Ad Hoc”: Allows you to create the text item’s content within the project (i.e., via the “Components” tab of the “Project” page) once the project is generated.
              • “Link To Text Library”: Allows you to specify a snippet contained in a text library. The content of the text item will always reflect that which is contained in the library.
              • “Copy From Text Library”: Allows you to specify a snippet contained in a text library as a “starting point” for the content of the text item in the project. The content of the text snippet will initially reflect that which is contained in the library. The snippet represents a standalone instance, and any changes will be contained in the project and not reflected in the library.
            2. If you specified the “Ad Hoc” selection, you may also select the “Ad Hoc snippet rollforward” check box to cause the snippet text specified in a given project to automatically roll forward to each successive reporting period.

            3. If you specified either the “Link To Text Library” or “Copy From Text Library” selection, also specify the in which the content resides.
              “Project Templates” page, “Contents” tab, “Item Detail” sub-tab (text library selection)

            4. If you specified either the “Link To Text Library” or “Copy From Text Library” selection, choose the from among those listed in the selected library.
              “Project Templates” page, “Contents” tab, “Item Detail” sub-tab (text snippet selection)
              • You can also assign text snippets to any item of type “Text” at any time via the “Assignment” sub-tab.
              • You can use the “Filter by” option narrow the list of available items to those in the specified text library that are flagged with the current “Text Type”. This option is disabled when no “Text Type” value has been specified for the project item in the associated structure template.
              • The folder in which the selected text snippet is contained (if any) is displayed at right of the “Folder” label on the tab.
              • The description text of the selected text snippet is displayed at right of the “Description” label on the tab.
              • You can view the content of the selected text snippet that is associated with a specified account period and language by clicking the “Preview Snippet Content” link at the bottom of the tab.

            You can replicate the “Suppression” and/or “Assignment” settings of a selected text snippet in one or more other project templates of the same structure by clicking the “Push component settings to other project templates” button at lower-right of the tree view.

            1. Specify the in which the image resides.
              “Project Templates” page, “Contents” tab, “Item Detail” sub-tab (image library selection)

            2. Choose the from among those listed in the selected library.
              “Project Templates” page, “Contents” tab, “Item Detail” sub-tab (image selection)

              You can use the “Filter by” option narrow the list of available items to those in the specified image library that are flagged with the current “Output Style Type”. This option is disabled when no “Output Style Type” value has been specified for the project item in the associated structure template.

            1. Choose the template to associate with the selected item.
              “Project Templates” page, “Contents” tab, “Item Detail” sub-tab (portfolio statement template selection)
              • A built-in, non-customizable statement template that meets the disclosure requirements for Form N-MFP may be used by selecting “[Standard N-MFP” Portfolio Template].
              • Any user-defined statement template may selected from the list, instead, if desired.
              • You can also assign statement templates to any item of type “Portfolio” at any time via the “Assignment” sub-tab.
              • You can use the “Filter by” option narrow the list of available items to those that are flagged with the current “Portfolio Type”. This option is disabled when no “Portfolio Type” value has been specified for the project item in the associated structure template.

            1. Choose the template to associate with the selected item.
              “Project Templates” page, “Contents” tab, “Item Detail” sub-tab (financial statement template selection)
              • You can also assign statement templates to any item of type “Financial” at any time via the “Assignment” sub-tab.
              • You can use the “Filter by” option narrow the list of available items to those that are flagged with the current “Financial Type”. This option is disabled when no “Financial Type” value has been specified for the project item in the associated structure template.

            2. For statements in chapters/sections whose fund behavior is set to “All Funds - Single” via the underlying document structure template, designate the fund(s) to be included using the in the “Funds to Display” section.
              1. Select the “All funds” option (default selection for newly-added statements) to include all funds designated for the project template on the “Funds” tab.

              2. Choose the “Selected fund(s)” to specify some subset of funds to be included for the statement.

                1. Click the “Edit” at right of the “Funds to Display” section heading to set the funds to display.
                  “Edit Funds to Display” dialogue

                  1. Select the check box corresponding to the fund(s) that you wish to display for the statement.

                    You can use the “Select all” or “Clear all” links to quickly select/clear the check boxes.

                  2. Click the “Accept” button at lower-right of the dialogue.

            3. Specify for the statement.

                1. Click the “Spread/Stack Settings” .
                  “Project Templates” page, “Contents” tab, “Spread/Stack Settings” sub-tab

                  This tab is only enabled when the behavior of the chapter/section in the document structure template is set to “No Repeat”, “All Funds - Single” or “All Funds - Repeat”.

                2. Choose the “Fund”, “Class” or “Column count” to indicate whether data will be break by fund, class or the specified column count value in project output.
                  • The “Fund” option is disabled when the behavior of the chapter/section in the document structure template is set to “No Repeat” or “All Funds - Repeat”, making “Class” the default (and only available) selection in that case.
                  • The “Class” option is disabled when the behavior of the chapter/section in the document structure template is set to “All Funds - Single”.

                  1. If the “Column count” option button is selected, designate the number of columns the table will display on the page after the first column, via the associated spinner control (this applies to all columns after the first, whether repeating or not).

                    The minimum possible value of the spinner is “1” (negative values are not allowed); the maximum possible value is “50”.

                3. Choose either the “Spread” or “Stack” to indicate whether data will display as a spread or stacked in project output.
                  • The “Spread” option is disabled when the behavior of the chapter/section in the document structure template is set to “No Repeat”, making “Stack” the default (and only available) selection in that case.
                  • The “Stack” option is disabled when the “Column count” table breaking option is selected, making “Spread” the default (and only available) selection in that case.

                4. If either the “Fund” or “Class” option button is selected, specify more granular spread/stack settings using the associated on the tab.

                  1. Use the near the top of the tab to set the number of funds/classes that display on left pages and right pages of the spread, respectively.
                    • This setting determines how many funds/classes (not how many columns) should be sent to the rendering engine by left/right page. During output generation, Arc Suite will apply this setting and create as many pages as needed to output all columns of data.
                    • When the “Fund” option is selected, available funds and their order are based on the “Funds to Display” settings specified for the financial statement on the “Item Detail” tab.
                    • When the “Class” option is selected, available classes and their order are based on the “Associated Class(es)” specified on the “Classes” sub-tab of the “Financial Workbook Templates” page.
                    • The last page does not display a slider bar. The last page is effectively an “overflow” page, on which any funds/classes that do not fit within the specifications of the other pages will be placed.
                    • For new project templates, both slider bars will be set to “0” by default. This setting will cause all funds/classes to be displayed on the left of the “page” control, and to be printed on one page.
                    • The left page display can contain a maximum of 20 funds/classes, and the right page display can contain a maximum of 20 funds/classes, for a total of a 40-fund/class spread.

                  2. Select the “Set individual page spread settings” to control the number of funds/classes that display on each page of each spread with the slider controls at the top of the tab (as opposed to the controls affecting all left- and right-facing pages of all spreads).

                    1. If desired, select the “Last column page break” to cause a new spread to be created in statement preview/output after the last page on which statement spreads are displayed.

                      • This check box is only enabled when the “Set individual page spread settings” check box is selected, and when the “Spread” option button is selected.

                      • A given column’s “Spread Properties” setting (specified on the “Format Column” dialogue via the “Financial Statement Template Output Settings” page) determines whether or not it displays on the new page.

                        • Columns set as “All pages in all spreads” or “Last page in last spread” will display on the page.
                        • If the new page is left facing, columns set as “Left-facing page in each spread” will display on the page.
                        • If the new page is right facing, columns set as “Right-facing page in each spread” will display on the page.
                      • All columns in repeat groups are ignored (i.e., repeat group settings are not applied).

                    2. Use the “Number of pages” to dictate the number of pages the set of spreads will occupy.
                      • This spinner control is only enabled when the “Set individual page spread settings” check box is selected.
                      • The minimum possible value of the spinner is “0” (negative values are not allowed).
                      • The maximum possible value of the spinner is “100”.
                      • If one or more funds are added to the project template via the “Funds” tab, the funds are added to the last page of the spread set.
                      • If one or more pages are added by means of specifying a spinner value higher than the number of pages occupied by the project template’s funds, the page(s) will remain and be output as blank pages, except when the “Stack” option button is selected.
                      • If one or more pages are removed by means of specifying a spinner value lower than the number of pages occupied by the project template’s funds, the fund(s) from the removed page(s) will be added to the last remaining page.

                  3. Select the “Align rows” if you want the rows in opposing pages to be aligned vertically in statement output.

                    This check box is disabled when the “Stack” option button is selected.

                5. Use the “Value-based Caption Behavior” to specify the range of data to be examined before returning line item captions that are based on numeric values.

                  1. When the “Spread” option button is selected, available selections are as follows:

                    1. “All pages” (default selection) - ArcReporting will look to all funds/periods on all spreads before returning the caption value.
                    2. “Per page” - ArcReporting will look only to the funds/periods on the current page of the spread before returning the caption value.
                    3. “Per Left/Right set” - ArcReporting will look only to the funds/periods on the current left/right page spread before returning the caption value.

                  2. When the “Stack” option button is selected, available selections are as follows:

                    1. “Per stack” (default selection) - ArcReporting will look only to the funds/periods on the current stack before returning the caption value.
                  3. If the spread/stack feature is not enabled for the table, captioning is done across the entire financial statement template for the line item (i.e., each column that is output).

                6. Use the “Zero Suppression Behavior” to designate suppression behavior for statement line items that have a value of zero (“0”), as determined on the “Financial Statement Template Output Settings” page.

                  1. When the “Spread” option button is selected, available selections are as follows:

                    1. “Per Left/Right set” (default selection) - ArcReporting will look at each left/right set (assuming there is more than one) and apply zero suppression settings to each individual set. For example, if a row (e.g., “Cash”) has a balance on the first page, but not on the third or fourth page, this setting would suppress the row on the second spread.
                    2. “Per page” - ArcReporting will look at each individual page and apply zero suppression settings to each individual page. When utilizing this option, the output should display the row descriptions on every page. Otherwise, the numbers on the right page may not align with the descriptions on the left page.
                    3. “All pages” - ArcReporting will look at all the columns across all spreads and apply zero suppression settings across them all. For example, if a row (e.g., “Cash”) has a balance on the first page, but not on the third or fourth page, this setting would not suppress the row on the second spread.

                  2. When the “Stack” option button is selected, available selections are as follows:

                    1. “Per stack” (default selection) - ArcReporting will look at each left/right set (assuming there is more than one) and apply zero suppression settings to each individual set. For example, if a row (e.g., “Cash”) has a balance on the first page, but not on the third or fourth page, this setting would suppress the row on the second spread.

                7. Specify the location of the statement footnote legend via the “Footnote Legend Placement for Spread/Stack Output” .

                  1. If you specify a legend location of “All pages (spread specific)”, you may also opt to split statement footnotes evenly between the left and right pages in output by selecting the “Split footnotes evenly” check box.

                    If an odd number of footnote records exist, the left count displays the additional footnote on the left page (e.g., if total number of footnote records is 9, 5 footnotes print on the left and 4 print on the right).

                    1. If you do not select the “Split footnotes evenly” check box, you can instead use the “Number of footnotes on left page” spinner control to manually specify how many footnotes display on the left page in output; the remaining footnote(s) will be placed on the right page.

                1. Click the “Spread Settings” .
                  “Project Templates” page, “Contents” tab, “Spread Settings” sub-tab

                  This tab is only enabled when the behavior of the chapter/section in the document structure template is set to “No Repeat”, “All Funds - Single” or “All Funds - Repeat”.

                2. Select the “Enable spread settings for pivoted financial statement” check box and populate the associated spinner control to specify the number of columns to display on left pages of each spread; the remaining columns will display on right pages.

                  The minimum possible value of the spinner is “1” (negative values are not allowed); the maximum possible value is “50”.

            1. Choose the “Chart Template” to associate with the selected item.

              If you add a “Chart” item () to a chapter or section, Arc Suite automatically creates a chart from the data you provide for the associated chart template. Arc Suite returns a JPG preview of the chart on the “Project” page. An EPS image of the chart is also generated and is inserted into project output. Arc Suite supports previewing chart data for portfolio statements, financial statements and tabular data.

            2. If multi-language functionality is enabled for the template, specify the “Language” with which the chart data is associated.

            1. Choose the to associate with the selected item.
              “Project Templates” page, “Contents” tab, “Item Detail” sub-tab (tabular data definition selection)
              • You can also assign tabular data templates to any item of type “Table” at any time via the “Assignment” sub-tab.
              • You can use the “Filter by” option narrow the list of available items to those that are flagged with the current “Table Type”. This option is disabled when no “Table Type” value has been specified for the project item in the associated structure template.
            1. If multi-language functionality is enabled for the template, specify the “Language” with which the document is associated.
            1. Choose the “Shared Legend Template” to associate with the selected item.

            2. Click the “Edit” link at right of the “Associated Statements” section header to specify one or more portfolio or financial statements whose items will populate the shared legend.

              Available statements include only those of the same statement type as the specified “Shared Legend Template” (i.e., “Portfolio” or “Financial”), and those that are not already associated with any other shared legend template in the current project template.

        2. If required, define a formula via the “Suppression” for any given template item that determines the condition(s) under which the item will be suppressed in project output.

          1. Select the “Advanced Suppression” .
            “Project Templates” page, “Contents” tab, “Suppression” sub-tab

          2. Click the link at right of the check box.
            “Add/Edit Conditional Formula” dialogue
            1. Provide a descriptive name for the suppression formula and add appropriate conditional elements.

            2. Click the “Accept” button at lower-right of the dialogue.

          • If no conditional formula is defined at all, and the “Advanced Suppression” check box is selected, it is as though the check box were not selected (i.e., advanced suppression is turned off).

          • If the defined conditional formula returns “True”, the line item will be suppressed; if the formula returns “False”, the line item will not be suppressed.

            • If the selected node is a chapter or section, all items within that chapter/section will also be suppressed if the specified condition(s) for the chapter/section return(s) “True”, regardless of whether any conditional formulas that may be defined for those items return “True” or “False”.
          • Suppression logic for “All Funds - Single” chapters and sections will be based on the first fund in the book.
          • For “All Funds - Repeat” chapters and sections, the suppression is done on a fund-by-fund basis; if the condition is met for one fund, it does not suppress the item for all the funds.
          • When referencing a fund data point, class data point or supplemental data point in the formula the footed value of that data point will be used.

          You can replicate the “Suppression” settings of a selected text snippet in one or more other project templates of the same structure by clicking the “Push component settings to other project templates” button at lower-right of the tree view.

        3. Use the “Assignment” to quickly find available text snippets, financial or portfolio statement templates and tabular data templates to assign to any given project template item.

          1. Click the appropriate sub-tab, and then the desired text snippet or financial/portfolio/tabular data template by dragging-and-dropping it on a project template item of the corresponding type.
            “Project Templates” page, “Contents” tab, “Assignment” sub-tab (snippet/template assignment)

            Any snippet/template previously assigned to a given item will be overwritten.

            You can replicate the “Assignment” settings of a selected text snippet in one or more other project templates of the same structure by clicking the “Push component settings to other project templates” button at lower-right of the tree view.

        4. Click the “Save” button at lower-right of the page.

        A selected project template and all the associated chapter/item detail can be exported to a file of Excel format. Follow the steps below to get the Excel file.

        1. Click the “Export project template setup” below the “Chapter Detail” pane to export the setup information.

          1. Click the “Yes” button on the dialogue to confirm export of the information.

            Example: “Project Template Setup” export file header
            Example: “Project Template Setup” export file contents
        1. Provide a unique “Project Code” for projects that will be associated with the current project template. This code is typically provided by Donnelley Financial Solutions Implementations staff, and is used for identification purposes when processing project content for output.
        2. As needed, provide an “FMS Component Number” for projects that will be associated with the current project template. This code is used for identification purposes when processing project content for EDGAR filing.

        3. Specify one or more to be supported by the template.
          “Project Templates” page, “Output Management” tab (output media specification)

          The “EDGAR (HTML)” output media check box is enabled only when the “PDF” check box is selected.

          1. Select “Rendition” to facilitate generating output based on active definitions assigned to style sheets via the Renditions library.
          2. For posting output to the Web, select “PDF”, “Excel” and/or “Word”.
          3. For generating a filing for submission to the SEC or ICI, select “N-MFP (XML)”.

          Although the selection of certain output types causes the “Monthly” and “Other” style sheet fields to become visible/editable, style sheet functionality is not currently in use for ArcFiling projects (i.e., specifying a style sheet will have no effect on project output).

        4. Specify a style sheet for use in each reporting cycle by dragging-and-dropping it from the “Available Style Sheets” pane at right of the tab.

          • One style sheet box displays beneath a selected output type for each reporting cycle that is selected on the “Reporting” tab for the current template.
          • The “Available Style Sheets” pane lists all style sheets that are associated with the complex with which the current project template is associated.
          • The style sheet you specify for in the “Other” text box for each output type will be used on any project that has an account period that is not for predefined account period types for the template (i.e., not the “Annual”, “Semi-Annual”, “Quarterly”, “Monthly” or any “prelim” periods).

        5. Click the “Save” button at lower-right of the page.

        1. Click the “Push out changes” on the “Administration” tab to apply settings in the template to the project instance(s) associated with it.
          “Document Templates” page, “Administration” tab (“Push out changes” link)
          “Push Template Changes” dialogue (template not in-sync)

          If any given project template instance is “Out of Sync” (i.e., it has not received the latest changes from the structure template), the image in the “Status” column appears disabled.

          1. Select the check box(es) next to the project(s) you want to synchronize with the project template (click the “Select all” link at lower-left to select all templates in the list at once).

          2. Click the “Push out changes” button at lower-right of the dialogue.

            “Push Template Changes” dialogue (template in-sync)

          3. Click the “Cancel” button at lower-right of the dialogue.

        2. Click the “Save” button at lower-right of the page.

        1. Provide one or more sets of .
          “Project Templates” page, “Production Procedures” tab

          1. Click the “Add” at lower-left of the “Production Procedures” tab to add a procedure.

            1. Choose a “Document Type” of “Hand Typed Note” (default selection) to provide information that is not contained in a pre-existing document, and then in the “Note” text box.
              “Add Production Procedure” dialogue (note addition)

            2. Set the “Document Type” to “External File” if the information to be provided is contained in a pre-existing document, and then using the button at right of the “File” field.
              “Add Production Procedure” dialogue (external file addition)
            3. Provide a meaningful “Description” for the procedure.

            4. Choose the “Period Type” with which the procedure is associated.

              • Only those production procedures for the current reporting cycle of a project will be displayed on its “Production Procedures” tab. Since N-MFP projects only have a monthly reporting cycle, this option must be set to “Monthly”.For example, if the project is for an “Annual” period, then only “Annual” production procedures will be displayed.
              • New projects that get created (i.e., for future reporting cycles of this type) will automatically display this production procedure.
            5. Specify whether the procedure applies to the entire “Project” (default selection), or to a “Specific Chapter” therein. In the case of the latter, specify it using the “Chapter” drop-down list.

            6. Click the “Accept” button at lower-right of the dialogue.

        2. Click the “Save” button at lower-right of the page.

      7. Once all content and libraries have been assigned to the project, the next step is to activate the project template. Prior to activating the project template, however, you should validate that it has been set up appropriately.

        1. Once all project template settings have been specified, click the “Activate Template” on the “Reporting” tab to create one or more instances of the project, based on the settings in both the project template and the document structure template.
          “Project Templates” page, “Reporting” tab (template activation)
          “Project Templates” page, “Reporting” tab (template activated)

        2. Click the “Save” button at lower-right of the page.

    1. Expand the ArcFiling “Structure Templates” .

      1. Click the “Home” button at the top of the application window to return to the landing page.

      2. Select “ArcFiling” from the .
        Landing page components list (ArcFiling)

      3. Click the “Administration” at lower-left of the screen.
        “Administration” tab

      4. Click the “Structure Templates” menu to view available items.

    2. Expand the ArcReporting “Structure Templates” .

      1. Click the “Home” button at the top of the application window to return to the landing page.

      2. Select “ArcReporting” from the .
        Landing page components list (ArcReporting)

      3. Click the “Administration” at lower-left of the screen.
        “Administration” tab

      4. Click the “Structure Templates” menu to view available items.

    3. Click the “Project Templates” item.

      “Project Templates” page

    4. Select the desired item from the “Listing” pane at left of the page.

    5. Review and edit information for the item in the “Detail” pane at right of the page.

    6. Click the “Save” button at lower-right of the page if any updates were made.

    7. Click the “Push out changes” on the “Administration” tab to apply settings in the template to the project instance(s) associated with it.
      “Document Templates” page, “Administration” tab (“Push out changes” link)
      “Push Template Changes” dialogue (template not in-sync)

      If any given project template instance is “Out of Sync” (i.e., it has not received the latest changes from the structure template), the image in the “Status” column appears disabled.

      1. Select the check box(es) next to the project(s) you want to synchronize with the project template (click the “Select all” link at lower-left to select all templates in the list at once).

      2. Click the “Push out changes” button at lower-right of the dialogue.

        “Push Template Changes” dialogue (template in-sync)

      3. Click the “Cancel” button at lower-right of the dialogue.

    A listing of records, with certain associated information, can be exported from the application database to any of several different file formats (DOC, HTM, XML, etc.). Follow the steps below to perform a data export.

    1. Click the “Export data” at lower-right of the pane where existing items are listed to export data from the grid.

      1. Select the next to the file format to which you’d like the data saved.

        •  .XML

        •  .DOC

        •  .CSV

        •  .HTM

        •  .TXT

      2. Click the “Accept” button at lower-right of the dialogue.

        1. Specify a local or network directory in which to store the file, and provide a “File name”.
        2. Click the “Save” button.

    1. Expand the ArcFiling “Structure Templates” .

      1. Click the “Home” button at the top of the application window to return to the landing page.

      2. Select “ArcFiling” from the .
        Landing page components list (ArcFiling)

      3. Click the “Administration” at lower-left of the screen.
        “Administration” tab

      4. Click the “Structure Templates” menu to view available items.

    2. Expand the ArcReporting “Structure Templates” .

      1. Click the “Home” button at the top of the application window to return to the landing page.

      2. Select “ArcReporting” from the .
        Landing page components list (ArcReporting)

      3. Click the “Administration” at lower-left of the screen.
        “Administration” tab

      4. Click the “Structure Templates” menu to view available items.

    3. Click the “Project Templates” item.

      “Project Templates” page

    4. Click the “Export project template” button at lower-right of the page.

    5. Click the “Yes” button on the confirmation dialogue that displays.

    6. Click the “OK” button.

    7. Click the “Output Queue” button at upper-right of the browser window, select the row in the grid that represents your export and save the file to your local or network drive.

    1. Expand the ArcReporting “Output Libraries” .

      1. Click the “Home” button at the top of the application window to return to the landing page.

      2. Select “ArcReporting” from the .
        Landing page components list (ArcReporting)

      3. Click the “Administration” at lower-left of the screen.
        “Administration” tab

      4. Click the “Output Libraries” menu to view available items.

    2. Click the “Style Sheets” item.

      “Style Sheets” page

    3. Click the “Add” button at lower-right of the page.

    4. Provide all information pertaining to the new entity in the “Detail” at the right of the page.
      1. Specify the “Complex”, “Style Sheet Name” and a “Description” in the corresponding fields.
      2. Designate which “Rendering Engine” will be used to produce output for projects associated with the style sheet.
      3. Enter appropriate values for the “Style Specification” and “Style Specification Version”, as provided by your DFIN liaison.
      4. Choose the desired “Page Size” for project output.
      5. Click the “Job Ticket” tab and enter required job ticket information for the style sheet in the multi-line text box.

      6. Click the “Publishing Templates” to attach one or more templates for use in publishing.
        “Style Sheets” page, “Publishing Templates” tab

        1. Click the “Add” at lower-left of the tab to define and add a template.
          “Add Style Sheet Publishing Template” dialogue

          1. Provide a “Template Name” and “Description” for the template.

            The “Template Name” value must be unique among templates defined for the current style sheet.

          2. Enter required “Assembly Ticket” information in the corresponding multi-line text box.

            1. For publishing templates with the “Has Table of Contents” check box option selected, the “Assembly Ticket” field must have a “divtype” property value of “pdftoc” specified in order for chapters to which the publishing template is assigned to render as tables of contents.
          3. Enter required “Division Ticket” information in the corresponding multi-line text box.

          4. Select the “Set as Default” check box if the publishing template is to be used as the default among multiple templates.

            Only one publishing template record for a given style sheet may be specified as the default. This template will be specified by default on the “Contents” tab of the “Project Templates” page for all chapters of project templates that use the current style sheet.

          5. Select the “Has Table of Contents” check box if the template includes a table of contents.

            1. Provide a “Table of Contents Name” in the corresponding text box.

          6. Click the “Accept” button at lower-right of the dialogue.

        2. Repeat for each template you wish to define.

      7. Click the “Supporting Files” to attach any files containing additional information that may be required for the publishing process.
        “Style Sheets” page, “Supporting Files” tab

        1. Click the “Add” at lower-left of the tab to add a file.
          “Add Style Sheet Supporting File” dialogue

          1. Provide a “File Name” to identify the file to be attached.

            The “File Name” value must be unique among files attached to the current style sheet.

          2. Specify the “File Type” of the file to be attached (i.e., “[none]”, “Assembly Ticket”, “Div Ticket”, “Job Ticket” or “Style Guide”).

            • The “[none]” selection (default) or “Style Guide” selection may be made for any number of supporting files.
            • Any other selection may only be specified once among all supporting files for a given style sheet. As such, any given selection (except “[none]” and “Style Guide”) will not display in the drop-down list once it has been specified for a supporting file.
          3. Enter an appropriate “Description” for the file.
          4. Select your file using the “Browse” button at right of the “Source File” field.

          5. Click the “Accept” button at lower-right of the dialogue.

        2. Repeat for each file you wish to attach.

        You can view or save any given file by clicking the corresponding “View/Save file” button in the leftmost column of the grid.

    5. Click the “Save” button at lower-right of the page.

    1. Expand the ArcReporting “Output Libraries” .

      1. Click the “Home” button at the top of the application window to return to the landing page.

      2. Select “ArcReporting” from the .
        Landing page components list (ArcReporting)

      3. Click the “Administration” at lower-left of the screen.
        “Administration” tab

      4. Click the “Output Libraries” menu to view available items.

    2. Click the “Style Sheets” item.

      “Style Sheets” page

    3. Select the desired item from the “Listing” pane at left of the page.

    4. Review and edit information for the item in the “Detail” pane at right of the page, or directly in the cells of the “Listing” pane at left of the page.

      1. Click the “Remove” button at lower-left of the “Detail” pane to remove a selected file in the “Supporting Files” section.

      2. Click the “Edit” button at lower-left of the “Detail” pane to update an existing file in the style sheet with new information.

        Files that have been associated with a style sheet are stored in binary format in the Arc Suite database. As such they cannot be edited directly. Instead, source files that have been updated outside Arc Suite are re-uploaded via the “Edit Style Sheet File” dialogue.

    5. Click the “Save” button at lower-right of the page if any updates were made.

    A listing of records, with certain associated information, can be exported from the application database to any of several different file formats (DOC, HTM, XML, etc.). Follow the steps below to perform a data export.

    1. Click the “Export data” at lower-right of the pane where existing items are listed to export data from the grid.

      1. Select the next to the file format to which you’d like the data saved.

        •  .XML

        •  .DOC

        •  .CSV

        •  .HTM

        •  .TXT

      2. Click the “Accept” button at lower-right of the dialogue.

        1. Specify a local or network directory in which to store the file, and provide a “File name”.
        2. Click the “Save” button.

Document Structure Templates - An Overview

Creating a Document Structure Template